January 9, 2017

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, January 09, 2017, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager Chad Adams, City Engineer Steven Jahnke, City Attorney Lee Bjorndal, and City Clerk Shirley Slater-Schulte.

CEREMONIAL ITEMS

OATH OF OFFICE AND WELCOME TO ELECTED OFFICIALS
City Clerk Shirley Slater-Schulte administered the Oath of Office to the three newly-elected councilors.

PRESENTATION OF PLAQUES TO OUTGOING BOARD MEMBERS
Mayor Rasmussen presented plaques and certificates to outgoing members of the Boards and Commissions. He then announced Council representatives, appointments and reappointments to the City’s Boards and Commissions.

MAYOR’S APPOINTMENTS TO 2017 BOARDS AND COMMISSIONS
Motion made by Councilor Brooks, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed

CONSENT AND APPROVAL OF AGENDA

MOTION: Move to approve the consent agenda as presented.

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-01 -17-03 included with these minutes)

PETITIONS, REQUESTS, AND COMMUNICATIONS

SMALL CITIES DEVELOPMENT PROGRAM GRANT – JON FORD
Jon Ford, Executive Director of the HRA, spoke about the Small Cities Development Program (SCDP) grant. He said that the HRA is currently reviewing the applications and provided a timeline about when projects funded with the grant would be bid and completed. Staff would be photographing buildings where work is proposed for review by the Statewide Historic Preservation Office. He reported that the funds repaid through the loan portion of the grant could be used for projects of a similar nature in the future.

Baker asked if the HRA envisioned submitting a similar grant proposal in the future. Ford said he thought the HRA would steer away from owner-occupied residential grants because the need for commercial projects would be greater. He noted that the HRA has rehabilitated 87 homes within Albert Lea using money from the Small Cities program. In response to another question from Baker, Ford answered that a few of the applicants are interested in using funds from the Broadway Ridge grant/loan funding offered by the City. Olson asked how the applicants intend to spend the funding. Ford responded that DEED has restrictions, but envisioned more being spent on exterior.

UNFINISHED BUSINESS

ORDINANCE 203,6D APPROVING REZONING FROM R-2, ONE TO FOUR-FAMILY RESIDENCE DISTRICT TO R-3, MULTI-FAMILY RESIDENCE DISTRICT FOR THE PROPERTY DESCRIBED AS LOTS 9, 10, 11 & 12 AND THE SOUTHERN FORTY-FIVE FEET OF LOTS 1 & 2, BLOCK 4, HALLS ADDITION (2nd Reading)

Adams explained that the first reading of this ordinance was held at the December 27th council meeting. Schoolhouse LLC purchased the old Ramsey School earlier this year and is seeking to redevelop the building and site into new market rate housing. The first phase would include rehabilitation of the existing building into 12 units. An additional phase is planned in the future with a building addition and approximately 29 total units planed at completion. They are requesting the rezoning to allow the full future development. Staff recommends approval of the second reading.

Motion made by Councilor Baker, seconded by Councilor Murray. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed

NEW BUSINESS

PUBLIC HEARING AND RESOLUTION 17-04 APPROVING SOUTH BROADWAY AVENUE (CSAH 18) 14TH STREET TO TH-65 IMPROVEMENT PROJECT (Job 1604)

Jahnke delivered a PowerPoint presentation about the project, explaining the scope and where the work would take place. He explained that the roadway is starting to deteriorate and the intent is to extend the life of the roadway. Jahnke said that he plans to replace sidewalks and add ADA ramps at intersections. He provided a cost breakdown of the project and a proposed construction timeline. Responding to Baker, Jahnke added that the curb and gutter would not be replaced as they are in good condition. Baker then asked if the manholes could be level with the street after completion of the work. Jahnke said the staff would do its best to ensure the level of the manhole and street is congruent.
The Public Hearing was opened by Mayor Rasmussen.

Mayor Rasmussen called three times and no one spoke to this issue.

Mayor Rasmussen closed the Public Hearing.

After the public hearing closed, Adams reminded Council that advancing the project would require a 4/5th vote of the Council. Adams, answering Brooks, said that the City has not been in touch with residents who submitted comments at a public forum. He added that the broader question of the assessments will be discussed during a Council retreat. Baker asked Brooks about the sentiment of those who attended the meeting to discuss the project. Brooks commented that he felt that people understood that the road is in need of repair, but there were concerns about the benefits of the project. Rasmussen asked Jahnke about the City’s role in the project, as it is largely a project to be performed by the County. Jahnke answered that the City would oversee the sidewalk work and areas around the railroad.

Motion made by Councilor Brooks, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-04 included with these minutes)

RESOLUTION 17-05 ESTABLISHING RULES AND PROCEDURES FOR THE CITY COUNCIL OF ALBERT LEA

Adams explained that the attached resolution establishes the rules and procedures for the City Council to follow when conducting business throughout 2017. The resolution addresses a variety of issues including meeting times and places, role of the presiding officer, public hearings, record keeping, voting, ordinances, resolutions, motions, petitions and communications, rules for addressing the council, rules or decorum and maintenance of order. Staff recommends approval.

Rasmussen noted that the Council amended the rules to allow people to speak about more than one topic during public forum.
Motion made by Councilor Murray, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 17-05
included with these minutes)

MAYOR AND COUNCIL REPORTS

First Ward, Councilor Murray reported:
• Ward Items – None
• Committee Update – None

Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee Update – None
• Welcomed the three new Councilors

Third Ward, Councilor Howland reported:
• Ward Items – None
• Committee Update – None

Fourth Ward, Councilor Olson reported:
• Ward Items – None
• Committee Update – None
• Wished the community a healthy and prosperous New Year

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – None
• Committee Update – None

Sixth Ward, Councilor Brooks reported:
• Ward Items – None
• Committee Update – Attended Port Authority and Human Rights Commission meetings

Mayor Rasmussen announced the opening of the Citizen Academy, a program by the Albert Lea Police Department. He requested those who need FEMA resources visit the Northbridge Mall where FEMA opened an office. He also asked interested residents to participate in a committee about the holiday lights in downtown. He attended a Port Authority meeting.

CITY MANAGER REPORT

Adams introduced Administration Intern Chrissy Monson who has been researching housing options in the region, as well as putting together resources for a summit that will occur in February. She discussed housing trends according to the Minnesota Housing Finance Agency. She announced that she has been working on a housing packet which lists the financial tools available to stakeholders. Adams thanked her for her work.

APPROVAL OF CLAIMS

RESOLUTION 17-06 APPROVING CLAIMS

Adams explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report.

Motion made by Councilor Baker to approve payment of claims as presented for checks #62556 though #62675 in the amount of $2,349,715.62, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 17-06 Included with these minutes)

CLOSED SESSION – LABOR NEGOTIATIONS PURSUANT TO MINN. STAT. §13d.03

Mayor Rasmussen stated that the council would be going into closed session for labor negotiations pursuant to Minn. Stat. §13d.03.

Motion made by Councilor Olson, seconded by Councilor Brooks to enter into closed session. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

The Council entered closed session at 7:50 p.m.

The Council re-entered open session at 8:20 p.m.

Mayor Rasmussen announced that staff had been provided with direction regarding labor agreement negotiations during the closed session.

ADJOURNMENT – 8:21 PM
Motion made by Councilor Brooks, seconded by Councilor Baker, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, January 23, 2017. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned.
__/s/__________________________
Mayor Vern Rasmussen Jr.

_/s/____________________________
Shirley Slater-Schulte
Council Secretary