April 22, 2019

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, April 22, 2019, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen, Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Robert Rasmussen, Reid Olson and Al Brooks. Also present were City Manager Chad Adams, Public Works Director Steven Jahnke, City Attorney Kelly Martinez, and City Clerk Daphney Maras.

PUBLIC FORUM: Phillip Johnson the new ALEDA Executive Director introduced himself.

CERMONIAL ITEMS:
Oath of Office – Albert Lea Fire Department This item is scheduled for the May 13th Council Meeting.

CONSENT AND APPROVAL OF AGENDA:
Mayor Rasmussen read through each item on the council agenda.

A. Approve Minutes Of The March 25, 2019 Regular Council Meeting
B. Approve Minutes Of The March 25, 2019 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution Supporting Grant Application To Minnesota State Energy Office
E. Resolution Authorizing Maintenance Cooperative Agreement With Minnesota Department of Natural Resources To Provide Myre Big Island State Park Oversight Of The Park Wastewater Facility
F. Approve Handicap Parking At First Presbyterian Church For Sunday Morning Hours
G. Authorize Sale of Tractor-Trailer To Freeborn County (Unit 740)
H. Reschedule City Council Regular Meeting From May 27, 2019 to Tuesday, May 28, 2019 at 7:00 PM

Motion made by Councilor Baker to approve the consent agenda as read. Motion seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-059 thru 19-060
included with these minutes)

PETITIONS, REQUESTS AND COMMUNICATIONS
A. Governors Fishing Opener – CVB Director Susie Petersen provided an update of the events planned for the upcoming Governor’s Fishing Opener for 2019. This is the 72nd Governor’s event. Saturday will be the opening ceremony lead by Governor Tim Walz from 9 a.m.-noon at Edgewater Park open Pavilion. Peterson spoke of the in-kind services and donations provided by the community. Howland added there is still a need for Fishing Hosts and suggested anyone that has a boat and is willing to host should contact the CVB office.

UNFINISHED BUSINESS
A. Approve Main Street Program And Funding Assistance By The City of Albert Lea

Twenty Thousand Dollars ($20,000) is being requested by the Albert Lea-Freeborn County Chamber of Commerce to establish and sustain a Main Street program in Albert Lea. Executive Director Rhonda Jordal presented the council a list of deliverables to be completed as part of the Main Street Program during the work session.

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Adams clarified that the funding source is not required to be chosen tonight. Baker amended his motion to choose the funding source at a later date.

NEW BUSINESS
A. Public Hearing And Resolution 19 – Vacating Rights-Of-Way Of East Pearl Street And Elizabeth Avenue In Block 33 And Block 36, Original Village Of Albert Lea

The property where the new Fire Station will be built is comprised of several lots on two blocks and includes portions of platted right of way. A re-platting of this property into a single parcel is needed prior to development. A separate agenda item includes the consideration to vacate the platted streets and alley. The vacation should occur prior to approving the plat. As allowed under state statute, preliminary and final plats are being considered concurrently. The Planning Commission held a public hearing on March 5th to review the preliminary plat, as required. The Planning Commission and staff are asking the council to continue the public hearing to the May 13, 2019 meeting. This is due to new information received today from Minnesota Energy Resources regarding an easement on the property. By continuing the public hearing, this will allow staff time to clear up this easement.

Mayor Rasmussen opened the public hearing. Called three times. No one spoke. The Mayor closed the public hearing. Mayor Rasmussen asked for a motion to continue the public hearing until the next council meeting.

Motion made by Councilor Murray to continue the public hearing to the May 13th council meeting, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

B. Public Hearing And Resolution 19-061 Vacating Rights-of-Way Within Chapeau Shores Sixth Addition

Prior to re-platting the land for Hanke Subdivision (a replat of Chapeau Shores 6th Subd.), the City must vacate platted streets within the existing plat. This requires a public hearing held by the City Council. After considering testimony of those present, Council may close the public hearing and make a motion to approve, disapprove, or approve subject to modifications to the request. Staff and the Planning Commission are recommending approval of the vacation.
Mayor Rasmussen opened the public hearing. Called three times. No one spoke. Mayor closed the public hearing.
Motion made by Councilor Howland, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-061
Included with these minutes)

C. Resolution 19-062 Accepting Bid And Awarding Contract For The 2018 Morin Park Sanitary Sewer Sliplining Project (Job 1820)

Engineering has reviewed the bids opened Tuesday, April 16, 2019 for the Morin Park Sanitary Sewer Sliplining project. Cured-in-place-pipe (CIPP) method will be used to complete this project. The process involves pulling a resin-soaked sock through the existing pipe. The sock is then inflated to fill the existing pipe and the resin is heat cured using steam or hot water. This process essentially results in a brand new pipe encased within the existing sewer line. This method replaces digging up the area and also speeds up the overall construction process. Engineering received two bids and is recommending the low bid of $92,659.50 as submitted by Municipal Pipe Tool Company of Hudson, Iowa. The bid abstract is attached. The Engineer’s estimate is $93,877. Bid summary is as follows:

• Municipal Pipe Tool Company, Hudson, IA $92,659.50
• Lametti & Sons, Inc., Hugo MN $132,353.00

At Howland’s request, Jahnke detailed the location of this project.

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-062
Included with these minutes)

D. Resolution 19-063 Accepting Bid And Awarding Contract For Highway 69 & 214th Street Watermain Installation Project (Job 1904)

Engineering has reviewed the bids opened Tuesday, April 16, 2019 for the Hwy 69 & 214th Street Watermain Installation project. This project involves abandoning the 12″ watermain on US Highway 69 and installing a new 12″ watermain in the Right-of-Way off east of Highway 69. Five bids were received. Engineering is recommending the low bid of $227,127.90 as submitted by Jensen Excavating & Trucking, LLC of Albert Lea, MN. The Engineer’s estimate was $208,321.50.

Howland asked Jahnke how old the watermain is. Jahnke said although it is not very old as it was put in place in the 60’s, the soils in that area were found to be very corrosive. Adding there is no watermain at 214th street so a watermain loop is being created to create two dead ends. Howland asked if this replacement watermain will provide longer life. Jahnke said plastic pipe is being used this time which is more conducive to this type of soil and will not corrode.

Motion made by Councilor Murray, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-063
Included with these minutes)

E. Resolution Approving Preliminary And Final Plat for Fire Station Addition

The property where the new fire station will be built is comprised of several lots on two blocks and includes portions of platted right of way. A re-platting of this property into a single parcel is needed prior to development. A separate agenda item includes the consideration to vacate the platted streets and alley. The vacation should occur prior to approving the plat. As allowed under state statute, preliminary and final plats are being considered concurrently. The Planning Commission held a public hearing on March 5th to review the preliminary plat, as required. The Planning Commission and staff are recommending a motion to continue approval of this resolution to the May 13, 2019 council meeting as noted earlier regarding the Public Hearing and Resolution for the Vacation.

Motion made by Councilor Baker to continue this resolution to the May 13th council meeting, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

F. Resolution 19-064 Approving Preliminary And Final Plat For Hanke Addition

Nick and Amy Hanke own a home and reside at 3011 Lake Chapeau Drive. They, along with some of their neighbors, would like to add some land to their yards from the adjacent Chapeau Shores 6th Subdivision, which is platted but undeveloped. The Hanke’s purchased the entire undeveloped plat in order to facilitate this. They have submitted a new plat which would allow revision of the property boundaries as they want, but will also maintain a necessary right-of-way to allow for City facilities to expand to the west when growth occurs in the further. Preliminary and Final Plat review is being considered concurrently. The Planning Commission held a public hearing on April 2nd to review the preliminary plat, as required. The Planning Commission and staff are recommending approval of both preliminary and final plats. Staff is working with the Hanke’s on a Development Agreement which will address City and property owner responsibility for future infrastructure development. This will be brought to City Council for final approval at a future meeting and this issue is addressed in the drafted resolution of approval.

Motion made by Councilor Howland, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-064
Included with these minutes)

G. Resolution 19-065 Amending Development Agreement By and Between the City of Albert Lea and Hankedoodle LLC

A Development Agreement will be drafted to detail the requirements for Hanke Subdivision. The attached resolution authorizes the Mayor and City Manager to enter into an updated agreement to include all work and payments that have not yet occurred, but are required, prior to the development of homes in the Hanke Subdivision. Many of the original terms of the Development Agreement have been met by the original developer of the parcels. The Amended Agreement will primarily involve technical changes, while still preserving the present and future public’s interest in required infrastructure completion if needed as well as funding of such infrastructure, etc.

Motion made by Councilor Howland, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-065
Included with these minutes)

H. Resolution 19-066 Authorizing Funds Transfer

The attached resolution would approve the transfer and creation of a couple of new funds as derived from the 2018 budget surplus. The funds transfers will provide funding opportunities for the City Council’s top priorities as well as mitigate the need for any large City tax levies in the future. A more detailed memo and analysis of the recommendations was distributed to the Council prior to the meeting. Adams displayed a summary of the Resolution for the public detailing the fund transfers.

He noted, at council request during the work session, this resolution will be amended to change the name of Snyder Field to “Ball Field.” Howland said he would like to see funds transferred to use towards parks listed on the CIP and future parks and/or move up the timeline on some of the park projects on the CIP. Specifically, Morin Park shelter and the Lake Chapeau Park Project. He indicated $75,000 could go a long way on these park projects. Baker echoed Howland’s comments noting the community interest in the Morin Park and proposed Lake Chapeau parks. Brooks asked if the transfers could be divided differently to help fund park projects. Mayor Rasmussen explained the motion is on this Resolution as presented unless council chooses to amend it. Adams said there are other philosophical conversations that should be taken into consideration such as how much funding council wants to consider for each park and/or project. Adams reminded council the policy, to date, has been no funding for projects such as the Splashpad or the Dog Park for expedited projects. Adding prior to this meeting, there has been little to no conversation regarding the funding of these parks. He explained the timing issue involved in approving the Funds Transfer Resolution on this agenda so the documents can be completed and remain in the 2018 budget. He further explained council may choose to table this resolution but it may reflect a deficit in the 2019 budget.

Murray said he would like to consider other projects and wanted to be clear that it is important to him that 500,000 remain in the reserve should something immediate come up

Howland said he understands the Park projects could be bumped up on the CIP so they are not sitting idle from year to year. Adams described the CIP process that is done every year taking place from June to December including vetting the projects and rating them from high to low priorities. Now that the council has indicated the importance of some of these projects being moved up as well as funding some of these projects, discussion will begin to take place within the next couple of months and council can consider these options at that time.

Rasmussen said although he agrees funding parks, he also concurs with Murray that it would be best to consider all items on the CIP and be prudent with funds in the future.

Motion made by Councilor Baker to approve this resolution as presented, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-066
Included with these minutes)

MAYOR AND COUNCIL REPORTS:

First Ward, Councilor Murray reported:
• Ward Items – Answered questions to residents in the Stables area regarding the project taking place. He also attended the Tiger Trot last weekend.
• Committee Update – None

Second Ward, Councilor Baker reported;
• Ward Items – None
• Committee Update – None. Baker asked where the dump station would be relocated that is currently at the new fire facility location. Jahnke described the locations being considered are to either keep it in the same area, but move it to a different space or move it to the Dog Park area.

Third Ward, Councilor Howland reported:
• Ward Items – None
• Committee Update – Attended a Park & Recreation Advisory Board meeting where one of the topics was the new bike sharing station locations of Frank Hall Park and North Broadway parking lot. They also discussed the Morin Park shelter and the Chapeau Park project and the possibility of using funds for these two projects. He said he is on the boat host and the media committees for the Governor’s fishing opener.

Fourth Ward, Councilor Olson reported:
• Ward Items – He asked staff is look into an animal issue.
• Committee Update – Attended a meeting regarding the Executive Director search for the HRA.

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – Working on several ward items.
• Committee Update – None

Sixth Ward, Councilor Brooks reported:
• Ward Items – Responded to a resident that had an issue with a tree on Margaretha Avenue. He asked what the process is if a group of neighbors would like to have an alley paved. Jahnke described the petition process.
• Committee Update – None

MAYOR REPORT – Asked for a motion to appoint Richard Yost to the Park & Recreation Board.

Motion made by Councilor Baker, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

• Mentioned the invitation to the City of Clarks Grove open house to tour their new fire station on May 4th.
• Attended the Freeborn County League of MN Cities where the 2020 Census was the topic
• Attended a Senior Center meeting where the budget was discussed. He said although there are rumors of relocating the Senior Center, this is simply a discussion at this point and no plans for relocation are in motion
• Received complaints about weeds at the old Country Club
• Received complaints about garbage and nuisance yards
• Reminder of Cleanup Day at the Transfer Station, from 9-12 this weekend at the Landfill.
• BeMobile VIP Party is May 4th from 3-6 p.m. at the BeMobile Store located on North Bridge Avenue. The event is to highlight “Child Safety.” Police and Fire will be attending the event with their vehicles and safety information. The public is invited to attend.
• Reminded the public of the Governor’s Fishing Opener weekend and encouraged the community to attend the public events.

CITY MANAGER REPORT
Encouraged the community to take advantage of the reduced rates at the landfill this weekend. Adams also reminded the community that anonyomous nusaince complaints can be taken at the non-emergency phone number at the police department at 507-377-5780.

APPROVAL OF CLAIMS
Resolution 19-067 Approval of Claims

Adams explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report. In addition, Adams displayed a list of claims over $25,000 for the public’s viewing, transparency and education.

Motion made by Councilor Howland to approve payment of claims as presented for checks #71371 through #71483 in the amount of $641,624.00. Seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 19-067
Included with these minutes)

ADJOURNMENT – 8:00 PM

Motion made by Councilor Murray, seconded by Councilor Baker, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m. on Monday, May 13, 2019. On roll call vote, all councilors voted in favor of said motion.

Mayor Rasmussen declared the motion passed and the meeting adjourned.

_____/s/_______________________
Mayor Vern Rasmussen, Jr.

__/s/__________________________
Daphney Maras
Secretary of the Council