REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, August 26, 2019, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen, Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were Acting City Manager Jerry Gabrielatos, Public Works Director Steve Jahnke, and City Clerk Daphney Maras.

ABSENT: City Attorney Kelly Martinez

PUBLIC FORUM

CONSENT AND APPROVAL OF AGENDA:
Mayor Rasmussen read through each item on the council agenda:

A. Approve Minutes Of The August 12, 2019 Regular Council Meeting
B. Approve Minutes Of The August 12, 2019 Work Session
C. Approve Minutes Of the August 19, 2019 Special Council Meeting
D. Licenses & Permits (See Attached List)

Motion made by Councilor Baker seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

PETITIONS, REQUESTS AND COMMUNICATIONS

A. Shell Rock River Watershed District – Letter of Support

A letter of support was provided to the Shell Rock River Watershed District regarding the Watershed Habitat Restoration Program. Phase 9 of the program includes projects that restore lakes, streams and natural habit in the community

UNFINISHED BUSINESS – None

NEW BUSINESS

A. Resolution 19-125 Amending Professional Agreement with Mead & Hunt, Inc. For Task Order No. 3 (Job 1911)

In January 2016, the City entered into a Professional Services Agreement with Mead & Hunt, Inc. This resolution amends the agreement to include Task Order No. 3, which involves updating the Albert Lea Airport Master Plan and completing an airport layout plan. The Airport last completed a Master Plan in 2003. The majority of the items in the 2003 Plan have been completed. The purpose of this master plan is to examine needed improvements for the airport to support its role as a key Airport, while also tailoring solutions to “right fit” Albert Lea. Due to the recent Runway 17/35 Project and A/D Building Improvements, this master plan will focus largely on other facilities. The estimated project cost is $302,400, with the Federal portion being estimated at approximately $272,160 (90%), State portion being estimated at $15,120 (5%), and the City portion being estimated at approximately $15,120 (5%). The federal grant is also on this meeting agenda. Staff recommends approval.

Motion made by Councilor Baker seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Olson, Rasmussen, and Mayor Rasmussen. Howland and Brooks voted Nay. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-125 Included with these minutes)

B. Resolution 19-126 Authorizing Execution of Minnesota Department of Transportation Grant Agreement for Airport Improvement Excluding Land Acquisition.

Attached for Council approval is a Grant Agreement to update the Albert Lea Airport Master Plan and complete an Airport Layout Plan. The Airport last completed a Master Plan in 2003. The majority of the 2003 plan items have been completed. The purpose of this master plan is to examine needed improvements to the airport to support its role as a key Airport while also tailoring solutions to “right fit” Albert Lea. Due to the recent Runway 17/35 project and A/D Building improvements, this master plan will focus largely on other facilities. The estimated project cost is $302,400 with the Federal portion being estimated at approximately $272,160 (90%), State portion being estimated at $15,120 (5%), and the City portion being estimated at approximately $15,120 (5%).

Howland asked what other projects this grant money would be used for. Mayor Rasmussen deferred to Engineer Jahnke. Jahnke responded it would be used on infrastructure for future building projects such as additional airport hangers.

Motion made by Councilor Baker seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-126 Included with these minutes)

C. Resolution 19-127 Approving Agreement for Professional Engineering Services – Biological Nitrification Pilot Plant Study (Job 1813)

In 2018, the City of Albert Lea solicited proposals for engineering services for the East Side Chlorination and Pumping and Storage Evaluation. This project included an evaluation of the need for a new well, water treatment plant and water tower following the demolition of the Central Water Tower. The project also included an evaluation of the low chlorine levels observed in the eastern section of the City’s water system. From this study it was determined that a 24 week pilot study was needed to evaluate design parameters for a biological treatment system.

Staff recommends hiring Bolton & Menk, Inc. for a fee of $70,000 to perform the work. Staff is requesting authorization for the Mayor and Acting City Manager to enter into a service agreement with Bolton and Menk Inc.
Motion made by Councilor Baker seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 19-127 Included with these minutes)

MAYOR AND COUNCIL REPORTS:
First Ward, Councilor Murray reported:
• Ward Items – Working on ward items with interim City Manager.
• Committee Update – Attended the Special Council Meeting last week as well as a Health Care meeting.

Second Ward, Councilor Baker reported:
• Ward Items – Working on items with interim City Manager
• Committee Update – Requested an update on the Stables project. Mayor Rasmussen deferred to Engineer Jahnke. Jahnke explained after discovering some buried culverts on Elm Street, it was determined storm sewers will need to be installed to service the water flow. The contractors have ordered the necessary pipes and supplies, and should be put in place soon. Baker also inquired about an issue with a sewer line in that area. Jahnke explained additional digging was necessary to accommodate one property, this has since been resolved.

Baker suggested a plaque be put at the park site donated to the City by the Emil Olsen family. Mayor Rasmussen said a committee is in the process of raising money for that plaque, and it will be brought to the Park Board in the future.

Third Ward, Councilor Howland reported;
• Ward Items – None
• Committee Update – Attended the Park & Recreation board meeting last week. The Pickleball club spoke to the board regarding converting the remaining tennis courts into pickleball courts. There were also residents who were present at that meeting opposing that idea. The Park & Rec Board has tabled this for now and will report back when a recommendation has been determined.

Fourth Ward, Councilor Olson reported:
• Ward Items – Working on ward items.
• Committee Update – None

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – Working on ward items.
• Committee Update – Attended the Library Board meeting where Selco was present and the topic of discussion was setting goals.

Sixth Ward, Councilor Brooks reported:
• Ward Items – Working on an item with interim City Manager. He received a request for extra patrol in the New Hills Condo Association area. He also asked if ally repair could be performed in the Southside area. Jahnke said alleys will be worked on in the next two weeks.
• Committee Update – None

MAYOR’S REPORT:
• Sat, Sept. 7th at 9AM – ‘OUT OF THE DARKNESS WALK’ – This walk is sponsored by Trinity Lutheran Church to bring about awareness of suicide, and its prevention. Registration begins at 9AM in the church parking lot, located at 501 Washington Avenue South. The walk will begin at 10AM with a short program, followed by the walk to the Fountain Lake Gazebo and Denmark Park, and returning to the church. There will be a memory wall and candle lighting for loved ones lost to suicide.
• All City offices will be closed on Monday, September 2nd for Labor Day
• Thursdays on Fountain – music by Wayward
• Attended the Senior Center meeting. He reported the survey results will be available soon.

CITY MANAGER REPORT – Nothing to report

APPROVAL OF CLAIMS
A. RESOLUTION 19-128 APPROVING CLAIMS
Gabrielatos explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report. In addition, Gabrielatos displayed a list of claims over $25,000 for the public’s viewing, transparency and education.

Brooks asked the status on the Newton Avenue construction. Jahnke provided an update. Curb and gutter will be put in next week.

Motion made by Councilor Howland to approve payment of claims as presented for checks #72573 through #72708 in the amount of $1,881,937.49. Seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 19-128
Included with these minutes)

ADJOURNMENT: 7:17 PM

Motion made by Councilor Murray, seconded by Councilor Baker. That there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m. on Monday, September 23, 2019. On roll call vote, all councilors voted in favor of said motion.

Mayor Rasmussen declared the motion passed and the meeting adjourned.

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Mayor Vern Rasmussen, Jr.

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Daphney Maras
Secretary of the Council