City Council Agenda

AGENDA FOR THE REGULAR MEETING OF THE
ALBERT LEA CITY COUNCIL
TELECONFERENCE via ZOOM https://us02web.zoom.us/j/85804098175
7:00 p.m. – April 12, 2021

I. CALL TO ORDER AND ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. CEREMONIAL ITEMS

IV. PUBLIC FORUM

V. CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The March 22, 2021 Regular Council Meeting
B. Approve Minutes Of The March 22, 2021 Work Session
C. Approve Minutes Of The March 13, 2021 Retreat/Goal Setting Session
D. License & Permits (None requested)
E. Resolution Supporting 2021 Shinefest Week of Service
F. Removal of 2-Hour Parking Signs And No Parking Signs on the 100 Block of East College Street

VI. PETITIONS, REQUESTS AND COMMUNICATIONS

A. Presentation – Bird Motorized Scooter Rentals

VII. UNFINISHED BUSINESS

A. Ordinance 21-056 Amending Zoning And Land Use Map From Light Industrial (I-1) To Planned Development District (PD) For Property Located At 423 Adams Avenue (2nd reading)

VIII. NEW BUSINESS

A. Resolution and Public Hearing Permitting An Agreement For Loan With Mercy Heath Services Iowa Corp D/B/A MercyOne North Iowa Medical Center
B. Ordinance 21-057 Of The City of Albert Lea, Minnesota Amending Chapter 2 – Administration (1st reading)
C. Ordinance 21-058 Of The City of Albert Lea, Minnesota Amending Chapter 4 – Alcoholic Beverages (1st reading)
D. Resolution Providing For The Sale of $2,325,000 General Obligation Bonds, Series 2021A
E. Resolution Accepting Bid And Awarding Contract For Washington Avenue And Water Street Parking Lot Reconstruction (Job 2104)
F. Resolution Accepting Bid And Awarding Contract For 2021 CIPP Sliplining Project (Job 2105)
G. Resolution Establishing Reopening Requirements
H. Resolution Determining The Need For Conducting City Meetings By Telephonic Or Other Electronic Means
I. Resolution Permitting Agreement For Senior Center Services

IX. MAYOR AND COUNCIL REPORTS

X. CITY MANAGER REPORT

XI. APPROVAL OF CLAIMS

A. Resolution Approving Contract With Councilmember Al D. Brooks dba Brooks Safety Equipment
B. Resolution Approving Claims
(1). Presentation of Claims Over $25,000

XIII. ADJOURNMENT

MEMO
To: Mayor and City Council
From: Administration
Date: April 08, 2021
Re: April 12, 2021 City Council Meeting Report (What’s Behind It)

V. CONSENT AND APPROVAL OF AGENDA

D. Licenses & Permits – (None requested.)

E. Resolution Supporting 2021 ShineFest Week of Service – ShineFest is a week of volunteer service to the City for the purpose of strengthening the community and beautifying the City. Volunteers donate hundreds of hours each year. This year’s projects will take place in the neighborhood of Valley Park from May 24th through May 28th. For the last several years, Council has approved waiving the application and landfill fees associated with the improvement projects. Staff recommends approval.
See attached resolution.

F. Removal of 2-Hour Parking Signs And No Parking Signs on the 100 Block of East College Street – City staff is requesting a motion from Council to remove a total of five 2- hr. parking signs, two on the north side and three on the south side of the 100 block of College Street. The no parking signs on the south side are also being removed because the driving tests are no longer being conducted, with no intentions of resuming in the foreseeable future. The Drivers test signs would be reinstalled if testing begins again. Staff recommends approval of this motion.
No attachment.

VI. PETITIONS – REQUESTS – COMMUNCATIONS

A. Presentation Regarding Bird Motorized Scooter Rentals – Mike Butler will present information about BIRD and the option to have motorized scooter rentals in Albert Lea. After the presentation, Council should ask questions about the program and determine if they wish to proceed. If the Council agrees to proceed an agreement may be brought forward for approval on April 26. https://www.bird.co/cities/

VII. UNFINISHED BUSINESS

A. Ordinance 21-056 Amending Zoning And Land Use Map From Light Industrial (I-1) To Planned Development District (PD) For Property Located At 423 Adams Avenue (2nd reading) – This Ordinance amends the Zoning And Land Use Map to accommodate an adaptive reuse housing development. The Planning Commission held a public hearing and recommended approval based on findings that the request was compatible with the surrounding area and with general zoning requirements in the Planned Development District. Staff approves the second reading of this ordinance.
See attached final ordinance.

VIII. NEW BUSINESS

A. Resolution and Public Hearing Permitting An Agreement For Loan With Mercy Health Services Iowa Corp dba MercyOne North Iowa Medical Center – The City has a State Economic Development Revolving Loan Fund. The fund is used, among other things, to create and retain good jobs, leverage private investment and increase the local tax base. The City seeks to enter into an Agreement with Mercy Health Services Iowa Corp d/b/a MercyOne North Iowa Medical Center, contingent upon the project meeting criteria for funding, for:

1. The Economic Development Revolving Loan Fund traditional loan for $150,000 for a term of seven (7) years at three (3%) percent interest per annum; and
2. The Economic Development Revolving Loan Fund forgivable loan for $50,000 to create and retain five (5) jobs until April 15, 2026. If the five (5) jobs are created and retained through April 15, 2026, this loan is forgiven. Failure to create and retain the five (5) jobs through April 15, 2026 will require the loan to be paid in full. Staff supports approval.
See attached resolution.

B. Ordinance 21-057 of the City of Albert Lea, Minnesota Amending Chapter 2 – Administration (1st reading) – The proposed ordinance change is to allow the changes necessary with the proposed Director of Community Engagement and Enrichment. The first section 2.074 is the most important in that it states that the organization of those who manage (not control) departments, divisions or services can be reorganized as needed for efficiency and accountability. Deleting 2.076 through 2.080 was considered but without more direction from the Council it seemed to be too large of a shift or these departments ma have been established by ordinance for a reason not identified by the City Manager at this time.
See attached draft ordinance.

C. Ordinance 21-058 of the City of Albert Lea, Minnesota Amending Chapter 4 – Alcoholic Beverages (1st reading) – The city is permitted to issue liquor licenses, upon approval by the State, and regulate the on-sale and off-sale of alcohol pursuant to Minnesota Statute. The city’s ordinance regarding alcoholic beverages has been amended to ensure the definitions and licensing regulations are consistent with statute. Staff recommends approval.
See attached draft ordinance.

D. Resolution Providing For The Sale of $2,325,000 General Obligation Bonds, Series 2021A – Per the City Charter, the City of Albert Lea has the authority to issue General Obligation Improvement Bonds to provide financing for assessable public improvement projects undertaken by the City. Staff recommends the sizing of the bond to be $2,325,000 to finance City improvement projects, including the 2021 Neighborhood Improvement Project, the Edgewood Ave, St Peter Ave Stanley Ave and Ulstad Ave Reconstruction Project and the Washing Avenue and Water Street Parking Lot Reconstruction. The proposed bond would have a term of 10 years and be sold competitively. Chris Mickelson of Ehlers & Associates will be in attendance to review the bond sale. Staff recommends approval.
See attached resolution and report.

E. Resolution Accepting Bid And Awarding Contract For Washington Avenue And Water Street Parking Lot Reconstruction (Job 2104) – Engineering has reviewed the bids opened Tuesday, April 6, 2021 for the Washington Avenue & Water Street Parking Lot Reconstruction project. The project involves the removal of the existing bituminous pavement, replacement of the existing aggregate base, and paving of the new bituminous surface. New sign posts and signage will also take place where warranted. Engineering received one bid and is recommending the low bid of $84,149.16 as submitted by Ulland Brothers Inc. of Albert Lea, Minnesota. The Engineer’s estimate was $86,240. Staff recommends approval.
See attached resolution & bid abstract.

F. Resolution Accepting Bid And Awarding Contract For 2021 CIPP Sliplining Project (Job 2105) – Engineering has reviewed the bids opened Tuesday, April 6, 2021 for the 2021 CIPP Rehabilitation project. The project involves installing a cured in place pipe liner inside of the existing sanitary sewer mains in the following locations. Construction shall use Cured-In-Place-Pipe methods.

    • Dane Bay Crossing (Abbott Street to Blackmer Avenue)
    • Sewer main between Abbott Street and Lakeview Boulevard
    • 2nd Street to James Avenue (Backyards west of Frank Avenue)
    • Shell Rock River Channel Crossing Area

Engineering received three bids. Engineering is recommending the low bid of $391,803.50 as submitted by Municipal Pipe Tool Company of Hudson, Iowa. The bid abstract is attached. The Engineer’s estimate was $311,970. The Engineers estimate was low on the larger sized pipe and bypassing items. Staff recommends approval.
See attached resolution.

G. Resolution Establishing Reopening Requirements – The attached resolution is both instruction on getting fully open and understanding what may set us back. With vaccination rates increasing we should consider opening back up and having more staff in person. There have been increases in infection rates in the younger population believed to be caused by the limited number vaccinated and new variants greater ease of transmission.
See attached resolution.

H. Resolution Establishing The Unfeasibility Of In-Person Meetings – To maintain electronic meetings this resolution must pass. This is similar to the previous emergency orders that had to be passed every month but narrowed to just the meetings.
See attached resolution.

I. Resolution Permitting Agreement for Senior Center Services – To date the only submittal has been from the Albert Lea YMCA. The opening closes Friday. This resolution allows the City Manager to finish the process of making an agreement for services with an organization quickly so that services may soon resume at the Senior Center.
See attached resolution.

XI. APPROVAL OF CLAIMS

A. Resolution Approving Contract with Councilmember Al D. Brooks Dba Brooks Safety Equipment – The attached resolution directs the Mayor and City Clerk to make payment in the amount of $878.31 on behalf of the City for a claim from Brooks Safety Equipment, and issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.
See attached resolution.

B. Resolution Approving Claims – The attached resolution directs the Mayor and City Treasurer to issue the payment of Claims as presented in the Detail of Claims report.
See attached resolution.