AGENDA FOR THE REGULAR MEETING OF THE ALBERT LEA CITY COUNCIL
City Council Chambers
April 8, 2019 at 7:00 PM

I. CALL TO ORDER AND ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. CEREMONIAL ITEMS
A. 2018 Wastewater Treatment Facility Operational Award

IV. PUBLIC FORUM

V. CONSENT AND APPROVAL OF AGENDA
A. Approve Minutes Of The March 25, 2019 Regular Council Meeting
B. Approve Minutes Of The March 25, 2019 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution Permitting Publication of Summary Ordinance Of An Ordinance Amending Tobacco License Requirements And Regulations – Tobacco 21
E. Resolution Authorizing Funds Transfer
F. Declare Hometown Pride Spring Clean Up Day And Authorizing Reduced Rates At Transfer Station
G. Approve Application To Minnesota Timberwolves “Our Courts, Our Future” Program

VI. PETITIONS, REQUESTS AND COMMUNICATIONS
A. Main Street Program – Rhonda Jordal, Chamber of Commerce Executive Director

VII. UNFINISHED BUSINESS
A. Ordinance 224,10d Amending Chapter 2, Article IV, Sections 2-132 – 2-139 Restructuring City Departments (2nd reading)
B. Resolution Permitting Publication of Ordinance Summary Of An Ordinance Amending Chapter 2, Article IV, Sections 2-132 – 2-139 Restructuring City Departments

VIII. NEW BUSINESS
A. Resolution and Public Hearing Approving Tax Abatement for Certain Property Pursuant To Minn Stat. 469.1813

B. Resolution Approving Plans And Specifications And Ordering Advertisement Of Bids For The Newton Avenue Reconstruction & Concrete Rehabilitation Project (Job 1902)

IX. MAYOR AND COUNCIL REPORTS

X. CITY MANAGER REPORT
A. 2019/20 Goal Setting Priorities
B. Resolution Supporting Flood Mitigation Capital Improvement Request For East Main Street
C. Resolution Supporting Comprehensive Road and Transit Funding

XI. APPROVAL OF CLAIMS
A. Resolution Approving Claims
(1). Presentation of Claims Over $25,000

XII. ADJOURNMENT

MEMO
To: Mayor and City Council
From: Chad M. Adams, City Manager
Date: March 25, 2019
Re: March 25, 2019 City Council Meeting Report (What’s Behind It)

V. CONSENT AND APPROVAL OF AGENDA
C. Licenses & Permits – Licenses and permits for items on the agenda are in order.
See attached list.

D. Resolution Permitting Publication of Summary Ordinance Of An Ordinance Amending Tobacco License Requirements And Regulations – Tobacco 21 – An Ordinance Summary may be published if they reasonably inform the public of the effect and intent of the Ordinance. Summaries fulfill all legal requirements as if the entire summarized matter had been published and also directs the public how to obtain the complete Ordinance. The effective date of the Tobacco 21 ordinance will be May 1, 2019. This must pass by a four-fifths vote by Council. Staff recommends approval.
See attached resolution and summary.

E. Resolution Authorizing Funds Transfer – The Public Works facility addition project has been completed, leaving a balance of $26,217.43. This fund was established with transfers from the General Fund, Sewer Fund and Water Fund. City Staff is recommending the closing of the PW addition Fund to the Building Maintenance Fund to use for future building maintenance. As street capital projects are completed, there are instances where the costs are less than the amounts projected when the project was started. Transferring these excess funds to a revolving capital fund will allow the City to buy down future capital costs and lessen the borrowing needs for projects.
See attached resolution.

F. Declare Hometown Pride Spring Clean-up Day and Authorizing Reduced Rates At Transfer Station – The Hometown Pride Spring Clean-up Day for residents will be held from 9am-12pm on Saturday, April 27, 2019 at the City of Albert Lea Transfer Station and Demolition Landfill. The clean-up day provides the opportunity for residents to haul one load to the Transfer Station and to dispose of most items free of charge, or at reduced rates on certain items. No commercial garbage will be accepted. Proof of city residence is required. The reduced rates on clean-up day from 9am-12pm will be:
• Free brush/yard waste
• Free Household Garbage
• Free Demolition Debris
• $10.00 per Appliance/Sofa/Mattress
• $5.00 per Furniture Piece
• $3.00 per Passenger Car Tire; i.e. Regular Rate for all others
• Regular Rates on rims, & e-waste

Waste Management has pledged a contribution to the event. This day is an extremely busy day for the Transfer Station and City Councilors have volunteered their time in the past to help direct residents and assist with large loads.
No attachment for this item.

G. Approve Application To Minnesota Timberwolves “Our Courts, Our Future” Program A Minnesota Timberwolves program, “Our Courts, Our Future” is currently accepting nominations for outdoor court replacements. The Parks and Recreation department believes the basketball court at Valley Park would be a good candidate. The playing surface and baskets are listed in the CIP as a 2019 project and were planned to be replaced this summer. The program requires the following items, if Valley Park is selected:
• Three logos to be placed on the playing surface from the Sponsors (Timberwolves, Fastbreak Foundation and US Bank)
• Playing surface will be an all season multi-purpose court material
• Public ribbon cutting celebration featuring team executives and possibly players
If selected, the work will be completed in the June – September 2019 timeframe. Staff supports an application to this program.
No attachment for this item.

VI. PETITIONS, REQUESTS AND COMMUNICATIONS
A. Main Street Program – Rhonda Jordal, Chamber of Commerce Executive Director – Chamber Director Rhonda Jordal will be present to provide an update on the Main Street Program. The Preservation Alliance of Minnesota oversees this program which helps communities create high-quality places and stronger communities through preservation based economic development.
No attachment for this item.

VII. UNFINISHED BUSINESS
A. Ordinance 224,10d Amending Chapter 2, Article IV, Sections 2-132 – 2-139 Restructuring City Departments (2nd reading) – The first reading of this ordinance was presented and approved by City Council at the meeting of March 25, 2019. Staff recommends approval of the second reading of this ordinance.
See attached final ordinance.

B. Resolution Permitting Publication of Ordinance Summary Of An Ordinance Amending Chapter 2, Article IV, Sections 2-132 – 2-139 Restructuring City Departments Summaries of ordinances may be published if they reasonably inform the public of the effect and intent of the Ordinance. Summaries fulfill all legal requirements as if the entire summarized matter had been published and also directs the public how to obtain the complete Ordinance. This must pass by a four-fifths vote by Council. Staff recommends approval.
See attached resolution and ordinance summary.

VIII. NEW BUSINESS
A. Resolution and Public Hearing Approving Tax Abatement for Certain Property Pursuant To Minn Stat. 469.1813 – A Public Hearing is being held to consider abatement of property taxes levied by the City on the following properties identified as tax parcel numbers:
Address Parcel Number
1725 Keystone Drive 34-235-0710
1322 Foothills Blvd. 34-370-0250

Council adopted the Tax Abatement Policy to provide incentives to encourage construction of new owner occupied and rental residential housing units within the City. Persons constructing a single family home, duplex, or multi-family complex that file an application and obtain formal approval from the appropriate local jurisdictions between January 1, 2017 and December 31, 2019 shall be eligible to receive 100% tax abatement of the City’s share of the increased real estate taxes resulting from the newly constructed housing unit for a period of five (5) years. Staff recommends approval to grant tax abatement.
See attached resolution and exhibit.

B. Resolution Approving Plans And Specifications And Ordering Of Bids For The Newton Avenue Reconstruction & Concrete Rehabilitation Project (Job 1902) – On March 25, 2019 a Public Improvement Hearing for City Job No. 1902 was held and the project was authorized to proceed. The proposed Newton Avenue Reconstruction & Concrete Rehabilitation Project includes the removal of existing pavement, repairs to the existing utility infrastructure, storm drainage improvements, sidewalk replacement and reconstructing the roadway to meet State Aid/Federal Aid standards from Pearl Street to 2nd Street. Newton Avenue from 2nd Street to 4th Street will undergo Concrete Pavement Rehabilitation (CPR). This process will involve replacing panels of damaged or settled concrete pavement and curb and gutter. Miscellaneous damaged or settled sidewalk will be replaced in this section as well. There are 34 properties proposed to be assessed as part of this project.

The estimated project cost is $1,450,323.65 and would be paid for with assessments, Municipal State Aid funds, and water and sewer funds. The plans and specifications have been completed and presented to Council for approval and authorization of bidding. Staff recommends approval.
See attached resolution.

X. CITY MANAGER REPORT
A. 2019/20 Goal Setting Priorities – Following the discussion of the survey rating results at the work session, the Top 5 priorities for 2019-20 will be presented to the public. No action is needed on this item.

B. Resolution Supporting Flood Mitigation Capital Improvement Request for E. Main Street – The attached resolution supports a state appropriation of $3.5 million from Minnesota State bonding proceeds for a flood mitigation solution on US Trunk Hwy. 65 (E. Main Street) in the City of Albert Lea. This roadway has experienced regular flooding events over the past few decades. The City, along with the Shell Rock River Watershed District and MN Department of Transportation has been working on a solution for the past several years. The mitigation being proposed would involve raising the roadway above flood levels and/or installation of large storm water pumps to keep flood levels lower than the roadway. Staff recommends approval.
See attached resolution.

C. Resolution Supporting Comprehensive Road and Transit Funding – The attached resolution calls for Legislature to pass, and Governor Tim Walz to sign, a permanent increase in dedicated funding for state and local road, bridge and transit systems in Greater Minnesota and the metropolitan area. The resolution further supports funding for all parts of the state’s transportation system, but specifically requests an omnibus transportation funding bill that provides additional dedicated state funding for city streets, including funding that can be used for non-Municipal State Aid city street maintenance, construction and reconstruction. Staff recommends approval.
See attached resolution.

XI. APPROVAL OF CLAIMS
A. Resolution Approving Claims – The attached resolution directs the Mayor and City Treasurer to issue the payment of Claims as presented in the Detail of Claims report.
See attached resolution and claims.
(1). Large Claims Over $25,000 – Staff will present and display claims over $25,000 for the public’s viewing, transparency, and education.