City Council Agenda

AGENDA FOR THE REGULAR MEETING OF THE ALBERT LEA CITY COUNCIL
TUESDAY, MAY 26, 2020
7:00 P.M. via Zoom

I. CALL TO ORDER AND ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. CEREMONIAL ITEMS

A. Proclamation Recognizing Rick Ashling For Years of Service As Wastewater Treatment Plant Superintendent
B. 2019 Wastewater Treatment Facility Operational Award
C. Acceptance Of The 2018 CAFR Award – Certificate of Achievement For Excellence In Financial Reporting

IV. PUBLIC FORUM

V. CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The May 11, 2020 Regular Council Meeting
B. Licenses & Permits (None requested)
C. Resolution Authorizing An Agreement With Albert Lea Improvement LLC

VI. PETITIONS, REQUESTS AND COMMUNICATIONS

A. Resolution Accepting Donation of Labor And Materials For Work To Be Performed On The Lakeview Park Warming House

VII. UNFINISHED BUSINESS

VIII. NEW BUSINESS

A. Resolution And Public Hearing Declaring Excess City Property And Authorizing Sale Of Property At Fair Market Value
B. Resolution And Public Hearing On The Proposal To Adopt A Street Reconstruction Plan And Intent To Issue General Obligation Street Reconstruction Bonds
C. Resolution Providing For The Sale Of $4,885,000 General Obligation Bonds, Series 2020A
D. Resolution Closing Municipal Pool For 2020 Season
E. Resolution Identifying Funds To Be Used To Establish The Freeborn County / City Of Albert Lea / Albert Lea Economic Development Agency Recovery & Relief Grant Program To Aid Businesses Directly And Adversely Affected By Covid-19 Economic Impact

IX. MAYOR AND COUNCIL REPORTS

X. CITY MANAGER REPORT

XI. APPROVAL OF CLAIMS
A. Resolution Approving Claims

XII. ADJOURNMENT

MEMO
Administration
221 East Clark Street, Albert Lea, MN 56007
(507) 377-4330 – dtodd@ci.albertlea.mn.us

To: Mayor and City Council
From: City Manager
Date: May 26, 2020
Re: May 26, 2020 City Council Meeting Report (What’s Behind It)

III. CEREMONIAL

A. Proclamation Recognizing Rick Ashling For Years Of Service As WasteWater Treatment Plant Superintendent
B. 2019 Wastewater Treatment Facility Operational Award – Congratulations to the Wastewater Treatment Plant Facility Staff and Utility Department for recently being awarded a certificate of commendation from the Minnesota Pollution Control Agency. During 2019:
o The facility was overseen by a properly certified operator or skilled professional.
o The facility did not exceed the effluent limits contained in the permit.
o The required monthly and annual reports were timely and complete.
o The facility did not experience any unauthorized releases, enforcement actions or inspections identifying significant compliance concerns.
This award recognizes the hard work and dedication of these City Employees.

C. Acceptance of the 2018 CAFR Award – A Certificate of Achievement for Excellence in Financial Reporting has been awarded to the City of Albert Lea by the Government Finance Officers Association of the United States and Canada for its comprehensive annual financial report for the year ended December 31, 2018.  The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management.  The City of Albert Lea has received this Certificate of Achievement since 1983 for 36 consecutive years. 

V. CONSENT AND APPROVAL OF AGENDA

B. Licenses & Permits – (None requested)

C. Resolution Authorizing An Agreement With Albert Lea Improvement LLC – The South Broadway Urban Renewal Grant is intended to assist property owners in making façade and site improvements that preserve the architectural character of the property and improve the curb-side appeal for the South Broadway corridor. Eythan Frandle, as Manager for Albert Lea Improvement LLC, applied for a matching grant for façade restoration under the South Broadway Urban Renewal Grant Fund.  He owns the building located at 1811 Broadway Avenue Southeast in the City of Albert Lea.  The project has been approved by the City’s Building Official. They are requesting a grant of up to $30,000. Staff recommends approval.
See attached resolution.

VI. PETITIONS – REQUESTS – COMMUNICATIONS

A. Resolution Accepting Donation of Labor And Materials For Work To Be Performed On The Lakeview Park Warming House – The attached resolution would accept a donation of paint, supplies and labor to paint the warming house at Lakeview Park. The work will be performed by Holly Karsjens and Shane Koepke, who both attended the Blandin Community Leadership Program.

VIII. NEW BUSINESS

A. Resolution and Public Hearing Declaring Excess City Property and Authorizing Sale of Property at Fair Market Value – The City owns the real property at 712 Main Street East.  The property was purchased as part of the consolidation of the Albert Lea Fire Department and the Albert Lea Township Fire Department. The City has no current municipal purpose for this parcel.  The sale of the real estate is reasonable and would further public purpose within the City. Profits would go towards the new fire hall. Staff recommends approval.
See attached resolution.

B. Resolution And Public Hearing On The Proposal To Adopt A Street Reconstruction Plan And Intent to Issue General Obligation Street Reconstruction Bonds – Since the Bridge Avenue project is in partnership with Freeborn County, and will be paid solely with taxes (no assessment revenue), the debt needs to be issued under the Street Reconstruction Authority.  Using this Authority requires the City to hold a public hearing and then approve a 5-year Street Reconstruction Plan related to the Bridge Avenue project and the bond issuance.  Approval of the Plan must be a 2/3 vote of the membership present.  Staff recommends approval.
See attached resolution.

C. Resolution Providing For The Sale Of $4,885,000 General Obligation Bonds, Series 2020A – Per the City Charter, the City of Albert Lea has the authority to issue General Obligation Improvement Bonds to provide financing for assessable public improvement projects undertaken by the City.  Staff recommends the sizing of the bond to be $4,885,000 to finance City improvement projects, including the Bridge Avenue Project, the 2020 Neighborhood and Overlay Project, the Clark Street Project and the Newton and College Parking lot.  The proposed bond would have a term of 10 years and be sold competitively.  Chris Mickelson of Ehlers & Associates will be in attendance to review the bond sale.  Staff recommends approval.
See attached resolution.

D. Resolution Closing Municipal Pool for 2020 Season – The Governor’s Executive Orders requires social distancing and compliance with OSHA standards, MDH/CDC guidelines and prohibits the opening of the pool. Because no date is projected for lessening these restrictions, the City of Albert Lea has decided to close the municipal pool for the 2020 season. Several factors, including the safety/patron monitoring requirements, expense of implementing MDH/CDC guidelines, and the operational costs, were considered. Also, the shortened season would leave the City with an operational revenue shortfall. Closing the pool would be in the public’s best interest. Staff recommends the proposal.
See attached resolution.

E. Resolution Identifying Funds And Establishing Funds To Be Used For The Freeborn County / City Of Albert Lea / Albert Lea Economic Development Agency Recovery And Relief Grant Program To Aid Businesses Directly And Adversely Affected By Covid-19 Economic Impact – The City has been and continues to be significantly impacted by the COVID-19 pandemic. Restaurants, bars/pubs, salons/spas, fitness centers, small retail businesses and tourist-related businesses within the City have experienced significant amount of economic loss due to the various Emergency Orders put in place to help protect the health and wellness of the community. Several small businesses in the City did not receive aid and are in need of some type of financial assistance to continue providing employment opportunities, goods, and services to the community. The City of Albert Lea designated $150,000.00 to be utilized specifically for “eligible businesses” that meet the requirements of the Freeborn County/City of Albert Lea/Albert Lea Economic Development Agency Recovery and Relief Grant Program to aid local small businesses directly affected by the COVID-19 pandemic. City staff recommends approval.
See attached resolution.

X. APPROVAL OF CLAIMS

A. Resolution Approving Claims – The attached resolution directs the Mayor and City Treasurer to issue the payment of Claims as presented in the Detail of Claims report.
See attached resolution and claims report.

(1). Large Claims Over $25,000 – ** No payments over $25,000 were made during this claims period.

City Council Agenda

AGENDA FOR THE REGULAR MEETING OF THE ALBERT LEA CITY COUNCIL
MONDAY, MAY 11, 2020
7:00 P.M. via Zoom

I. CALL TO ORDER AND ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. CEREMONIAL ITEMS

IV. PUBLIC FORUM

V. CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The April 27, 2020 Regular Council Meeting
B. Approve Minutes Of The May 5, 2020 Special Council Meeting
C. Licenses & Permits
D. Resolution Accepting Donations Presented To The City of Albert Lea
E. Resolution Approving Donation of Memorial Bench In Edgewater Park
F. Resolution Accepting Low Bid For 2020 Bituminous Material
G. Resolution Granting A Variance To Shoreland Management Requirements
H. Resolution Permitting Publication Of Ordinance Summary To Amend Article II – Dogs And Cats
I. Reschedule City Council Regular Meeting From May 25, 2020 to Tuesday, May 26, 2020 at 7:00 PM

VI. PETITIONS, REQUESTS AND COMMUNICATIONS

VII. UNFINISHED BUSINESS

VIII. NEW BUSINESS

A. Resolution Calling For A Public Hearing On The Proposal To Adopt A Street Reconstruction Plan And The Intent To Issue General Obligation Street Reconstruction Bonds

IX. MAYOR AND COUNCIL REPORTS

X. CITY MANAGER REPORT

XI. APPROVAL OF CLAIMS

A. Resolution Approving Claims
(1). Presentation of Claims Over $25,000

XII. ADJOURNMENT

MEMO

To: Mayor and City Council
From: David Todd, City Manager
Date: May 11, 2020
Re: May 11, 2020 City Council Meeting Report (What’s Behind It)

V. CONSENT AND APPROVAL OF AGENDA

C. Licenses & Permits – See attached list.

D. Resolution Accepting Donations Presented To The City Of Albert Lea – The City of Albert Lea is generally authorized to accept donations pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens. Staff recommends acceptance of the following donations as submitted for Council review and approval:
• $45.00 total donations from Albert Lea Senior Center members
See attached resolution.

E. Resolution Approving Donation Of Memorial Bench In Edgewater Park – The Zimmerman family seeks to make a donation of $2,100 for the placement of a memorial bench for their daughter Grace Zimmerman. Grace recently passed away tragically in a car accident in rural Freeborn County. The bench location selected by the family is located in Edgewater Park. In conformance with the donation policy, the family has selected an existing bench already located in Edgewater Park that has not been memorialized. The monetary donation will therefore be used to add an additional bench at another location selected by staff and a memorial plaque will be placed on the bench selected in Edgewater Park. Staff recommends approval.
See attached resolution.

F. Resolution Accepting Low Bid For 2020 Bituminous Material – Staff has reviewed the bids opened Tuesday, May 5, 2020 for the 2020 Bituminous Material. The City received three bids and is recommending the low bid submitted by MEIGS Paving Asphalts & Emulsions of Portage, WI with a bid as follows:
CRS-2P $443.49 per ton delivered w/o tax
CRS-2 $393.51 per ton delivered w/o tax

Staff recommends approval.
See attached resolution.

G. Resolution Granting A Variance To Shoreland Management Requirements – The Board of Appeals met on April 29, 2020 to conduct a public hearing to consider a variance application from Magellan Midstream Partners to clear woody vegetation near Shoff Creek. The purpose is to conduct routine inspections of existing petroleum pipeline by aerial means. Magellan holds a valid easement within the underlying property owners (City of Albert Lea and Mayo Clinic Health Systems) that allows for this activity. The Board of Appeals recommends approval.
See attached resolution and exhibits.

H. Resolution Permitting Publication Of Ordinance Summary – Article II, Dogs & Cats – An Ordinance Summary may be published if it reasonably informs the public of the effect and intent of the Ordinance. Summaries fulfill all legal requirements as if the entire summarized matter had been published and also directs the public how to obtain the complete Ordinance. The effective date amending the ordinance requiring licenses for dogs and cats was April 27, 2020. This must pass by a four-fifths vote by Council. Staff recommends approval.
See attached resolution and summary.

VIII. NEW BUSINESS

A. Resolution Calling For A Public Hearing On The Proposal To Adopt A Street Reconstruction Plan And Intent To Issue General Obligation Street Reconstruction Bonds – Since the Bridge Avenue project is in partnership with Freeborn County, and will be paid solely with taxes (no assessment revenue), the debt needs to be issued under the Street Reconstruction Authority. Using this Authority requires the City to hold a public hearing and then approve a 5-year Street Reconstruction Plan related to the Bridge Avenue project and the bond issuance. Approval of the Plan must be a unanimous vote of the membership present. Staff recommends approval.
See attached resolution and memorandum.

XI. APPROVAL OF CLAIMS

A. Resolution Approving Claims – The attached resolution directs the Mayor and City Treasurer to issue the payment of Claims as presented in the Detail of Claims report.
See attached resolution and claims report.

(1). Large Claims Over $25,000 – Staff will present and display claims over $25,000 for the public’s viewing, transparency, and education.