City Council Agenda

AGENDA FOR THE REGULAR MEETING OF THE
ALBERT LEA CITY COUNCIL
TELECONFERENCE via ZOOM
7:00 p.m. – July 27, 2020

I. CALL TO ORDER AND ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. CEREMONIAL ITEMS

IV. PUBLIC FORUM

V. CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The July 13, 2020 Regular Council Meeting
B. Approve Minutes Of The July 13, 2020 Work Session
C. Approve Minutes Of The July 20, 2020 Special Council Meeting
D. Licenses & Permits
E. Resolution Approving A Lot Combination Through Certificate of Survey – 414 Ulstad Avenue
F. Resolution Approving A Lot Combination Through Certificate of Survey – 1714 Keystone Drive
G. Resolution Accepting Bid For The 2020 Horseshoe Rehabilitation Project – Courthouse to College Street (Job 2064)
H. Resolution Approving Second Replacement of Street Department Sander – 2020 Misc. 7

VI. PETITIONS, REQUESTS AND COMMUNICATIONS

A. WSB Baseball & Softball Facility Study Presentation (Job 1917)

VII. UNFINISHED BUSINESS

VIII. NEW BUSINESS

A. Resolution Approving Agreement For Professional Engineering Services – East Main Street Resurfacing & Trail (Job 1805)

IX. MAYOR AND COUNCIL REPORTS

X. CITY MANAGER REPORT

XI. APPROVAL OF CLAIMS

A. Resolution Approving Contract With Councilmember Al D. Brooks dba Brooks Safety Equipment
B. Resolution Approving Claims
(1). Presentation of Claims Over $25,000

XII. ADJOURNMENT

MEMO
To: Mayor and City Council
From: Administration
Date: July 27, 2020
Re: July 27, 2020 City Council Meeting Report (What’s Behind It)

V. CONSENT AND APPROVAL OF AGENDA

D. Licenses & Permits – See attached list.

E. Resolution Approving A Lot Combination Through Certificate of Survey – 414 Ulstad Avenue – David Book owns two lots on Ulstad Ave and has requested a lot combination that would provide additional building space. Staff recommends approval.
See attached resolution and survey.

F. Resolution Approving A Lot Reconfiguration Through Certificate of Survey – 1714 Keystone Drive – Jared Dawson has submitted an application to reconfigure three lots along Keystone Drive. The purpose of the lot configuration would be to provide three individual single family lots and also to remedy a nonconformity that exists on a Parcel A (shown on the attached Exhibit A).
See attached resolution and survey.

G. Resolution Accepting Bid for the 2020 Horseshoe Rehabilitation Project – Courthouse to College Street (Job 2064) – Engineering has reviewed the bids received for the 2020 Horseshoe CIPP Rehabilitation Project – Court House to College Street. Cured-in-place-pipe (CIPP) method will be used to complete this project. This process involves pulling a resin-soaked sock through the existing pipe. The sock is then inflated to fill the existing pipe and the resin is heat cured using steam or hot water. This process essentially results in a brand new pipe encased within the existing sewer line. This method replaces digging up the area and also speeds up the overall construction process.

Three bids were received. Engineering is recommending the low bid of $328,449.90 as submitted by Insituform Technologies USA, LLC of Chesterfield, MO. The bid abstract is attached. The Engineer’s estimate was $425,080.00. Staff recommends approval.
See attached resolution and bid abstract.

H. Resolution Approving Second Replacement of Street Department Sander (2020 Misc. 7) – In January 2020, the City purchased a replacement for a 2011 Boss Snow Ex Sander that is used in the back of a Street Department Pickup. It is used to spread chips in alleys, sand/salt mix on streets and parking lots and sometimes straight salt. This item is CIP STR-E-20-04. The cost of the new unit is $5,240.00; the budgeted amount is $16,000 which includes the replacement of two sander units, however one unit was purchased in January to ensure the satisfaction of the new unit. Its price was $5,896.02. At this time the Street Department is ready to proceed with the purchase of the second unit. The unit being replaced will be sold using a competitive electronic bidding environment such as MnBidd. Staff recommends approval.
See attached resolution and spec sheet.

VI. PETITIONS, REQUESTS AND COMMUNICATIONS

A. Baseball & Softball Facility Study Presentation (Job 1917) – WSB has completed a Baseball and Softball Facilities Study for Albert Lea. The study evaluated alternatives available to the city for the improvement or replacement of J.M. Snyder Fields. The existing location was evaluated as well as alternative sites. The study also included rectangular field options. WSB will be presenting the results of this study.

VIII. NEW BUSINESS

A. Resolution Approving Agreement For Professional Engineering Services – East Main Street Resurfacing & Trail (Job 1805) – The City of Albert Lea Engineering Department has solicited proposals for engineering services for the East Main Street Resurfacing and Trail Project, which involves a bituminous mill and overlay of East Main Street from TH-65 to CSAH 38 (State Park Road). Work will also include installation of a shared user trail. The City applied for and successfully received $1,080,000 of Federal Funds in 2022 and an additional $350,000 of Federal Funds for 2024 which will be advanced for this project. The scope of services includes evaluation of the corridor and key intersections for safety improvement which may include reduction from four to two lanes, turn lane modifications, or other intersection enhancements. The consultant will be responsible for designing the project to meet all applicable state and federal standards, and conduct and submit all environmental review documentation required with this type of funding, and to respond to comments by City staff and Mn/DOT State Aid office.

The City of Albert Lea received proposals from two firms: Bolton & Menk, Inc. and SRF Consulting Group. The proposals were to be structured with a “not to exceed” cost for the design phase, and an estimate for construction observation phase. Design fees quoted were very close in price with SRF Consulting being about $8,000 lower at $238,900. The estimated construction oversight fees were also very similar with SRF’s being slightly lower. Due to the lower “not to exceed” design fee and the lower average rate for construction oversight services, staff is recommending hiring SRF Consulting Group for a “not to exceed” design fee of $238,900.00 and an estimated fee for construction phase services of $133,100.00.

Staff is seeking authorization for the City Manager to approve the service agreement with SRF Consulting Group for design phase services for the E. Main Street Resurfacing and Trail Project. Staff recommends approval.
See attached resolution.

XI. APPROVAL OF CLAIMS

A. Resolution Approving Contract With Councilmember Al D. Brooks dba Brooks Safety Equipment – The attached resolution directs the Mayor and City Clerk to make payment in the amount of $261.89 on behalf of the City for a claim from Brooks Safety Equipment, and issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.
See attached resolution.

B. Resolution Approving Claims – The attached resolution directs the Mayor and City Treasurer to issue the payment of Claims as presented in the Detail of Claims report.
See attached resolution and claims report.

(1). Large Claims Over $25,000 – When applicable, staff will present and display any claims over $25,000 for the public’s viewing, transparency and education.