City Council Agenda

AGENDA FOR THE REGULAR MEETING OF THE
ALBERT LEA CITY COUNCIL
TELECONFERENCE via ZOOM https://us02web.zoom.us/j/85804098175
7:00 p.m. – January 11, 2021

I. CALL TO ORDER AND ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. CEREMONIAL ITEMS

IV. PUBLIC FORUM

V. CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The December 28, 2020 Regular Council Meeting
B. Approve Minutes Of The December 28, 2020 Work Session
C. Licenses & Permits
D. Resolution Establishing 2021 Appointments And Designations
E. Resolution Designating Depositories Of City Funds And Signatories For Withdrawal Of Funds And Authorizing Credit Card Use, Electronic Or Wire Transfers, Investment Of Municipal Funds And Collateral Securing Deposits For 2021
F. Resolution Establishing Rules And Procedures For The City Council of Albert Lea
G. Resolution Designating The Polling Places For 2021
H. Resolution Naming Official Newspaper For 2021

VI. PETITIONS, REQUESTS AND COMMUNICATIONS

VII. UNFINISHED BUSINESS

VIII. NEW BUSINESS

A. Public Hearing and Resolution Ordering Improvement and Preparation of Plans for the Edgewood Avenue, St. Peter Avenue, Stanley Avenue, & Ulstad Avenue Reconstruction Project (Job 2102)
B. January 11, 2021 Extension Of The March 17, 2020 City Of Albert Lea, Minnesota Proclamation And Declaration Of Emergency No. 2020-1 And Ordinance 20-232

IX. MAYOR AND COUNCIL REPORTS

X. CITY MANAGER REPORT

XI. APPROVAL OF CLAIMS

A. Resolution Approving Claims
(1). Presentation of Claims Over $25,000

XII. ADJOURNMENT

MEMO

To: Mayor and City Council
From: Administration
Date: January 11, 2020
Re: January 11, 2020 City Council Meeting Report (What’s Behind It)

V. CONSENT AND APPROVAL OF AGENDA

C. Licenses & Permits – See attached.

D. Resolution Establishing 2021 Appointments And Designations – The City Charter, Section 2-182 through 2-189 identifies that the City of Albert Lea establishes annual appointments and designations. Staff has consolidated the list of appointments and designations into one document rather than approving each by resolution. Staff recommends approval.
See attached resolution.

E. Resolution Designating Depositories Of City Funds And Signatories For Withdrawal Of Funds And Authorizing Credit Card Use, Electronic Or Wire Transfers, Investment Of Municipal Funds And Collateral Securing Deposits For 2021 – The City Charter, Section 2-501 – 2-502, identifies that the City Council has the power and authority to designate at the beginning of each term of the council, the legal depositories of the city and shall require each depository to assign securities to the city to secure the deposits of the city. The attached resolution identifies that US Bank of Albert Lea, Stifel and the Minnesota Municipal Money Market Fund (4M Fund) are hereby designated as depositories for City funds. The resolution also states that the transfer or withdrawal of funds requires the signatures of at least two of the four people identified in the resolution.
See attached resolution.

F. Resolution Establishing Rules And Procedures For The City Council Of Albert Lea The attached resolution establishes rules and procedures for the City Council to follow when conducting business throughout 2021. The resolution addresses a variety of issues, including meeting times and places, role of the presiding officer, public hearings, record keeping, voting, ordinances, resolutions, motions, petitions and communications, rules for addressing the council, rules or decorum and maintenance of order. Staff recommends approval.
See attached resolution.

G. Resolution Designating Polling Places For 2021 – Pursuant to Minnesota Statute §204B.16 Subd. 1, it states that each year the governing body of each municipality and of each county with precincts in unorganized territory must designate by ordinance or resolution a polling place for each election precinct. The polling places designated in this resolution are the polling places for calendar year 2021, unless a change is made. Staff recommends approval.
See attached resolution.

H. Resolution Naming Official Newspaper For 2021 – The City Charter, Section 12.01, identifies that the City Council must annually designate a legal newspaper of general circulation with the City as the official newspaper. The attached resolution would identify the Albert Lea Tribune as the City’s designated legal newspaper for matters required by law to be published. Staff recommends approval.
See attached resolution.

VIII. NEW BUSINESS
A. Public Hearing and Resolution Ordering Improvement and Preparation of Plans for the Edgewood Avenue, St. Peter Avenue, Stanley Avenue, & Ulstad Avenue Reconstruction Project (Job 2102) – A public hearing is being held for public input for City Job No. 2102. The proposed project calls for the complete reconstruction of several streets located throughout the City (approximately 3,406 total feet). Proposed work will include complete removal and replacement of the pavement, curb & gutter, sidewalk, sanitary sewer, storm sewer and watermain. The existing concrete and bituminous pavements will be removed and replaced with a bituminous surface. The streets are:

• Edgewood Avenue – Stevens Street to Johnson Street
• St. Peter Avenue – E. Main Street to Johnson Street
• Stanley Avenue – 159 ft north of Elmira Avenue to Sunset Street
• Ulstad Avenue – Johnson Street to Sheridan Street

All streets are 31 ft. wide from back of curb to back of curb, and are proposed to be reconstructed to the same width as the existing streets. This layout serves the areas well and functions adequately given the traffic and use patterns. The existing sidewalks on Edgewood Avenue, St. Peter Avenue and Ulstad Avenue are proposed to be replaced. There is no existing sidewalk along Stanley Avenue, and no new sidewalk is proposed as part of this project. Approximately 25 boulevard trees have been identified for removal as part of this project by City staff.

The existing pavements were constructed between 1951 and 1953 and are severely deteriorated beyond the ability of routine maintenance to address. The watermain, sanitary sewer and storm sewer were constructed between 1946 and 1947 and have reached the end of their useful life. If left in place, these utilities would not last as long as the new roadway and are recommended to be replaced. Existing pavements on these streets are concrete. The streets have relatively low traffic counts and are not on the Municipal State Aid system. Engineering does not feel that these roadways warrant the additional costs to reconstruct using concrete pavement and is proposing to rebuild all streets using a bituminous surface.

Assessments will be levied to the benefiting properties based upon constructing the street back to its existing width configuration with the City minimum standard of 4 inches of bituminous over 8 inches of aggregate base. The proposed preliminary assessment rate is $130.17 per front foot. The City Council recently amended the Assessment Policy to reduce the assessment rate for sidewalks to 25% of the replacement costs. The proposed assessment rate for the sidewalk is $2.74 per square foot.

There are 101 properties proposed to be assessed as part of this project. A preliminary assessment roll is attached to this report. A summary of the proposed residential assessments is as follows:

Average Assessment: $8,026.63
Median Assessment: $7,193.50
Lowest Assessment: $4,022.25
Highest Assessment: $14,038.83

Following the assessment policy, the assessments will be over 10 years. The interest rate will be based on bonding in 2021. The estimated project cost is $3,172,056.50 and would be paid for with assessments, general obligation bonding money, city funds, and water and sewer funds. The neighborhood meeting was held December 29, 2020 to discuss the project with affected residents. Staff recommends approval of the project.
See attached resolution and report.

B. January 11, 2021 Extension Of The March 17, 2020 City Of Albert Lea, Minnesota Proclamation And Declaration Of Emergency No. 2020-1 And Ordinance 20-232 – In light of the ongoing crisis, it is necessary to extend the City’s Declaration and Ordinance in an effort to decrease the spread of COVID-19 and protect the community. The extension of the Emergency Declaration and accompanying Ordinance allows the terms and conditions contained within to remain in full force and effect through February 8, 2021 unless Governor Walz’s Peacetime Emergency expires or is rescinded by legislative authority. Approval to extend the Declaration and Ordinance requires approval by five members of City Council. Staff recommends approval.
See attached resolution.

XI. APPROVAL OF CLAIMS

A. Resolution Approving Claims – The attached resolution directs the Mayor and City Treasurer to issue the payment of Claims as presented in the Detail of Claims report.
See attached resolution.

(1). Large Claims Over $25,000 – When applicable, staff will present and display any claims over $25,000 for the public’s viewing, transparency and education.