REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, February 12, 2018 7:00 P.M.
PRESENT: Mayor Vern Rasmussen Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen and Al Brooks. Also present were City Manager Chad Adams, City Engineer Steven Jahnke and City Clerk Daphney Maras.
ABSENT: Interim City Attorney Kelley Martinez
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE
A. Mayor Rasmussen presented Appreciation Plaques to Outgoing Board and Commission Members. He congratulated and thanked them for their participation.
B. Mayor Rasmussen read the proclamation of Commendation for Community Connect Hosts. Linda Lares was present to accept the proclamation and provide background on the program. Lares thanked the Mayor, Council and staff for the continued support.
Greg Sundholm spoke regarding the timeline of events since the last council meeting relating to 132 S. Broadway Ave. He maintains he is still working on the building and would like to continue making repairs. He spoke of the administrative search warrant currently in place. He said anyone is welcome to walk in at any time to investigate. He also mentioned a call he received today stating he is no longer allowed to proceed with repairs, and questions who is paying for the contractors potential work on the building.
Mayor Rasmussen explained that Adams will provide an update regarding this building later in this meeting.
CONSENT AND APPROVAL OF AGENDA
A. Approve Minutes Of The January 22, 2018 Regular Council Meeting
B. Approve Minutes Of The January 18, 2018 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution Awarding Professional Services Agreement For Water System Chlorination, Storage Treatment And Pumping Evaluation
E. Resolution Accepting Bay Oaks Storm System Re-Route – Lots 1 & 2, Blk. 1, Bay Oaks Estates
F. Resolution Approving Lot Reconfiguration and Certificate of Survey for 805 Stanley Avenue.
G. Resolution Granting a Variance to 805 Stanley Avenue.
MOTION: Moved to approve the consent agenda.
Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-22 through 18-25 included with these minutes)
PETITIONS, REQUESTS, AND COMMUNICATIONS
A. Holiday Lights Presentation / Request
Mayor Rasmussen introduced members of the Holiday Lights committee. Members present were Teresa Wilson, Sarah Stultz and Sarah Hensley. The group described the planned funding campaign and the goal to raise $75,000. They detailed the 4-stage decorating plan as:
1. the downtown area to include banners, garland, and wreaths
2. lighted decorations to the splash pad area that would transition into the winter months
3. holiday and event lighting at Fountain Lake Park gazebo
4. year-round accent lighting on downtown trees
With the broad fundraising efforts planned, the organizers are confident the lights will be in place by next year.
Mayor Rasmussen asked for a motion from council to direct staff to work with the Holiday Lights Committee to implement the fundraising campaign and the lighting project.
Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
UNFINISHED BUSINESS – None
Resolution 18-26 Permitting an Agreement for Loan of City Of Albert Lea Economic Development Revolving Loan Fund with Pro Manufacturing, Inc.
Adams explained the City of Albert Lea has an Economic Development Revolving Loan Fund Program. The fund is used, among other things, to create and retain good jobs, leverage private investment and increase the local tax base. The City seeks to enter into a Revolving Loan Fund Agreement for a $25,000 loan at 2% interest with Pro Manufacturing, Inc. The loan is to pay for expenses from the 2013 site expansion that did not meet “qualified expenses” under State law pursuant to the TIF Agreement. The Promissory Note is a forgivable loan based upon the retention of jobs through July 31, 2020. Should the jobs be retained through that time period, the loan will be forgiven. If the jobs are not retained, the loan will need to be repaid.
Motion made by Councilor Murray seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-26 included with these minutes)
Resolution 18-27 Awarding Professional Services Agreement for Lakeview Boulevard Pavement Reconstruction and Preservation – Job 1605
Adams said In January 2018, the City of Albert Lea solicited proposals for engineering services for the Lakeview Boulevard Rehabilitation Project, which involves rehabilitation of Lakeview Boulevard from The Fairway to Richway Drive. Work will include complete reconstruction of a portion of the concrete roadway and reconditioning of the rest of the roadway pavement. The portion of Lakeview Boulevard near Lakeview Park has very poor soils under the road. The water and sewer mains in this area have approximately 15-20 years of useful life remaining, therefore, staff is not recommending a complete reconstruction of the corridor at this time. The roadway will be patched and the surface smoothed in such a way to provide better performance and appearance and shall be value engineered to last as long as the utilities under the roadway are expected to be in service. The project will also include the replacement of any sidewalk panels that are trip hazards and any ramps that are not ADA compliant.
The City of Albert Lea received proposals from two of the three firms that were invited to propose on the project. The proposals were to be structured with a “not to exceed” cost for the design phase, and an estimate for construction observation phase. Staff is recommending hiring Bolton & Menk, Inc. for a Not to Exceed design fee of $56,722.00 and an estimated time and materials construction fee of approximately $57,632.00.
Howland asked for clarification on what part of the project would be included in the complete reconstruction. Adams deferred to Jahnke who said the answer will not be known until the project is designed. However, Jahnke explained he anticipates it would include at least the driving lanes from The Fairway to Willamor Rd.
Motion made by Councilor Brooks, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-27 included with these minutes)
MAYOR AND COUNCIL REPORTS
First Ward, Councilor Murray reported:
• Ward Items – Had a discussion with a constituent regarding the proposed new fire station.
• Committee – Attended the facilitated dialogue meeting with the City, County and Mayo Clinic. Also attended an ALEDA meeting.
Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee – Attended the Housing Summit at Wedgewood Cove. Participated in interviews for the City Attorney position.
Third Ward, Councilor Howland reported:
• Ward Items – Addressed a city sewer issue with a resident, as well as a building nuisance complaint.
• Committee – None
Fourth Ward, Councilor Olson reported:
• Ward Items – None
• Committee – Attended an HRA meeting and noted the new security cameras are in place at the Senior Towers building, as well as panic buttons for staff. He also mentioned the HRA housing is near capacity.
Fifth Ward, Councilor Rasmussen reported:
• Ward Items – None
• Committee – None
Sixth Ward, Councilor Brooks reported:
• Ward Items – Received calls regarding snowplows after the last snow fall.
• Committee – None
• Attended the Port Authority meeting. He reported the Zumbro River Brand building expansion is near completion.
• Asked for nominations from the community for the Citizen of the Year awards. He mentioned the four categories to be recognized:
o Volunteer of the year
o Good Neighbor
o Senior Citizen
o Mayor’s Choice
Mayor Rasmussen asked for a motion to approve Rachelle Bizjak to the Board of Zoning and Appeals.
Motion made by Councilor Brooks, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
CITY MANAGER REPORT
Adams provided an update regarding 132 Broadway Avenue South. He described the order to enter the building provided by Judge Schwab last Friday. The property owners were notified that City staff would be accessing the building that morning. Building Official Wayne Sorenson entered the building with a structural engineer, as well as contractors to determine damages.
Adams stated due to the mold and structural concerns, it is the City’s intent to move forward with hiring contractors to do repairs and abate the circumstances. He reiterated the on-going conversations and written correspondence with the owners that have been going on for well over two years. The building is now under staff authority and therefore staff will proceed to get quotes to complete the immediate work that needs to be addressed.
Adams said the building needs to be secured so people cannot enter without authority, adding this building is dangerous and a health and safety risk to the public.
To Baker’s and Howland’s comments, Adams agreed that efforts will be made to notify the owner, Lee Ellen Sundholm unless advised of someone else responsible, of the available timeline to remove any items they wish.
Adams concluded he is willing to work with the City Attorney and Building Official to obtain any or all documentation to review with the owners upon request.
Mayor Rasmussen asked Adams to clarify who is paying for the repairs. Adams explained, initially, the cost of repairs will be borne by the taxpayers of the City. Upon completion of the repairs, a public hearing will be held to assess those costs back to the property.
Adams continued with updates on additional items.
• Housing Summit
Adams spoke about the Housing Summit at Wedgewood Cove on February 6th. He said just under 50 people were in attendance. Adams explained a survey was part of the program, noting that results reflected the need for housing in general, primarily workforce housing and rentals with the price point of $600-$900 monthly rent. An additional focus was on the need for rehabilitation on existing housing and apartments. Adams said staff will be examining a variety of options and will discuss at the council/staff retreat in March.
• Freeborn Bank Building Updates – Proposals are still being reviewed.
• Fire Facility Updates – Soil borings are currently in progress at the Blazing Star site.
• Hospital Updates – Adams said he participated in the recent facilitated dialogue.
Resolution 18-28 Approving Claims with Councilmember Brooks
The attached resolution directs the Mayor and City Treasure to make payment in the amount of $359.25 on behalf of the City for a claim from Brooks Safety Equipment and to issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.
Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Baker, Olson, Rasmussen and Mayor Rasmussen. Councilor Brooks abstained. Mayor Rasmussen declared the motion.
(See Secretary’s Original Resolution 18-28
Included with these minutes)
Resolution 18-29 Approving Claims
Adams displayed claims over $25,000 providing detailed explanation of each.
Adams explained that the attached resolution directs the Mayor and City Treasurer to issue the payment of claims as presented in the Detail of Claims report.
Motion made by Councilor Brooks to approve payment of claims as presented for checks #66795 through #66988 in the amount of $1,728,352.31 seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Baker, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion.
(See Secretary’s Original Resolution 18-29 Included with these minutes)
CLOSED SESSION – To Evaluate The Performance Of An Individual Subject To City Council Authority Pursuant To Minnesota Statute 13D.05, Subd. 3(a).
Adams explained a motion to go into closed session is requested as permitted by attorney-client privilege (Minnesota Statute 13D.05, Subd. 3(a)
MOTION: Move to enter into closed session at 7:41 p.m.
Motion made by Councilor Murray, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
Council returned to open session at 8:25 p.m.
Mayor Rasmussen stated that the Council completed the performance review for City Manager Adams where Mr. Adams is meeting or exceeding all categories of performance for the City Manager position. The Council discussed some goals for Adams with additional goals to be discussed at the Council/Staff retreat on March 3rd.
Councilor Olson motioned for adjournment, Councilor Murray seconded. The motion was approved unanimously at 8:26 p.m.
Mayor Vern Rasmussen Jr.
Secretary of the Council