April 10, 2017

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, April 10, 2017, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager Chad Adams, City Engineer Steven Jahnke, City Attorney Lee Bjorndal, and City Clerk Shirley Slater-Schulte.

CEREMONIAL ITEMS

PROCLAMATION RECOGNIZING ALBERT LEA HIGH SCHOOL HOCKEY COACH ROY NYSTROM

Mayor Rasmussen read the proclamation recognizing Albert Lea Educator and High School Hockey Coach Roy Nystrom. Nystrom coached hockey for 50 years.

MAYORAL APPOINTMENTS TO THE CHARTER COMMISSION AND PLANNING COMMISSION

Mayor Rasmussen appointed the following:
Paul Shea – Charter Commission
Tricia Dahl – Charter Commission
Colby Cunningham – Planning Commission

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

PUBLIC FORUM

Phil Mandsager expressed concern about the installation of Smart Meters by Freeborn Mower Cooperative Services. He noted that he has experienced ringing in his ears and has had trouble sleeping since the installation. He mentioned that he has circulated information around the city about the matter, and a resident responded to him commenting that she has noticed an increase in her blood pressure. He noted his reservations about the manner that Freeborn-Mower has conducted research and the data the organization has presented publicly. He expanded how radiation could affect public health. He said Freeborn-Mower does not have a plan in which a customer can opt-out of having a smart meter installed.
Mayor Rasmussen responded that the City would examine what has been done in other cities and report back to Phil Mandsager.

Ellen Kehr, 1712 Plainview Lane, informed the Council about Minnesota Walks by reading a press release that explains the program and its goals.

CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The March 27, 2017 Regular Council Meeting
B. Approve Minutes Of The March 23, 2017 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution 17-70 Approving Lawful Gambling Premises Permit – Albert Lea Wrestling Boosters
E. Resolution 17-71 Approving Plans And Specifications And Ordering Advertisement Of Bids For Lake Avenue And East College Street Reconstruction Project (Job 1607)
F. Resolution 17-72 Approving Purchase Of 2017 Ford F-450 4×4 Truck To Replace Unit #134
G. Resolution 17-73 Approving Purchase Of 2017 John Deere 4066R Compact Utility Tractor To Replace Unit #578
H. Resolution 17-74 Accepting Grant Award From Minnesota Historical Society
I. Resolution 17-75 Opposing Truck Size Or Weight Increases
J. Resolution 17-76 Approving A Lot Consolidation Through An Administrative Lot Survey For Properties Described As Portions Of Lot 3 And Lot 4 Of Block 24
K. Resolution 17-77 Approving A Lot Reconfiguration Through An Administrative Lot Survey For Property At 1500 Bay Oaks Drive
L. Schedule Special Meeting Between The Albert Lea City Council And City Charter Commission For May 1, 2017 At 4:30 PM – City Council Chambers
M. Resolution 17-78 Accepting Bid and Awarding Contract for City Arena Dasher Boards.

MOTION: Move to approve the consent agenda as amended with the addition of Item M.

Motion made by Councilor Baker, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-70 – 17-78 included with these minutes)

UNFINISHED BUSINESS

NEW BUSINESS

RESOLUTION 17-79 ACCEPTING BID FOR ALBERT LEA PUBLIC WORKS GARAGE ADDITION (JOB 1562)

Adams stated that the attached resolution would accept the bids for the Albert Lea Public Works Garage Addition (Job 1562). The project consists of the construction of a 6,375 sq. ft. 1- story building addition. The building replaces the administrative portion of the City Garage and combines the Streets, Utility and Parks departments into one location. The project was identified and prioritized as part of the City of Albert Lea Facilities Master Plan. The City received six bids for this project, the bidders were:
• Brennan Construction of Minnesota, Inc.
• JD Driver, Ltd.
• Larson Contracting Central, LLC
• Lembke Construction, Inc.
• Met-Con Construction, Inc.
• The Joseph Company, Inc.

The total base bid amounts ranged from $1,411,106.00 to $1,642,100.00 with the spread from high to low of $230,994. One alternate bid regarding the storm water structure was included in the construction documents. BKV Group reviewed the bids and recommends the low bidder of Larson Contracting Central at $1,411,106.00 for the base bid scope of work, and an additional $1,800.00 for Alternate 1 for a total bid of $1,412,906.00. The estimated project budgeter (engineer’s estimate) prepared by BKV Group included a construction cost estimate of $1,535,171.40. The project will be funded 50% general fund, 25% sanitary sewer enterprise fund, and 25% water enterprise fund. Staff recommends approval.

At Baker’s request, Adams explained the general fund source for the funding of the garage project. Adams said the money is surplus funds that have been set aside in reserves and for this project. Brooks asked for an explanation about how the raise in water fees related to the project. Adams answered that funding the garage is one factor in the water rate increase, but not the primary reason. He added that the rationale for the funding structure is for enterprise funds to contribute to the project, as employees working at the facility have duties to improve and maintain the water and sewer infrastructure.

Baker asked the current balance of the water reserves and how funding this project will affect that account. Adams did not have the balance immediately available, but mentioned that, when he last checked, the cash reserves in the water fund were higher than expected. He added that staff intends to conduct another water and sewer rate analysis this year. Baker then questioned Adams about future rate increases. Adams replied that he does not anticipate the rates to increase as much as in recent history.

Motion made by Councilor Howland, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-79 included with these minutes)

RESOLUTION 17-80 ACCEPTING BID FOR PLAZA STREET REALIGNMENT PROJECT (JOB 1361)

Adams explained that the City Engineering and Jones, Haugh & Smith, Inc. (JHS) have reviewed the bids opened Tuesday, April 4, 2017 for the Plaza Street Realignment Reconstruction Project. This project will involve road embankment construction along the new alignment, installing aggregate base, bituminous surface, and signage and striping. Improving safety along Bridge Avenue has been an ongoing concern; several studies of Bridge Avenue Corridor have recommended realigning Plaza Street to improve safety. Two bids were received. Engineering and JHS recommend the low bid of $422,591.61 as submitted by Ulland Brothers, Inc. of Albert Lea, Minnesota. The bid abstract is attached. The Engineer’s estimate was $610,875.75.

Howland asked Adams how the received bids that are lower than the estimate of the engineers affect the capital improvement plan or budget. Mayor Rasmussen answered that the garage is being paid for with reserves and that the street project is going to be funded through other sources. Adams continued by saying that state aid funds are being utilized for the work on Plaza Street, along with some City taxes. He commented that the difference between the engineer’s estimate and the received bids allows the city to use those funds for other infrastructure projects.

Motion made by Councilor Howland, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-80 included with these minutes)

MAYOR AND COUNCIL REPORTS

First Ward, Councilor Murray reported:
• Ward Items – None
• Committee Update –.Attended an ALEDA meeting.

Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee Update – Announced that he would be attending an HPC meeting the next day. He said that the Council should examine the installation of a public restroom downtown. He thanked the fundraisers for the splash pad.

Third Ward, Councilor Howland reported:
• Ward Items – None
• Committee – He stated he agreed with everything Baker said.

Fourth Ward, Councilor Olson reported:
• Ward Items – None
• Committee Update – He reported that he received a couple of calls about the installation of a public bathroom downtown.

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – None
• Committee Update – He mentioned that the Airport Board meets next week.

Sixth Ward, Councilor Brooks reported:
• Ward Items – None
• Committee Update – He noted that he received calls from people about the South Broadway project. He asked Jahnke if signs on Margaretha have been installed. Jahnke answered that staff has yet to install the signs

MAYOR’S REPORT
Mayor Rasmussen announced the Fountain Lake Five, the Tiger Trot and Hometown Pride Clean-Up Day. He reported that he visited the St. John’s project. He attended meetings with some of the managers from the Shell Rock River Watershed District and ALEDA. He mentioned that the Port Authority paid about $250,000 in property taxes last year.
Baker requested that the Administrator of the Watershed attend the next Council meeting. Adams said a representative of the Watershed is already scheduled to attend.

CITY MANAGER REPORT
City Manager: Adams mentioned that the Park Board will review the matter of installing a public bathroom downtown. He announced the date and time of the meeting. He then displayed a slide detailing the Council’s top five goals and priorities and explained the actions the Council and staff have taken to accomplish those goals.

RESOLUTION 17-81 SUPPORTING LOCAL GOVERNMENT AID

Adams discussed a resolution supporting local government aid, noting that the amount received from the State of Minnesota is lower than it was in 2001. He said that the resolution would be sent to the State Representative and State Senator. Mayor Rasmussen commented that the amount of local government aid receives plays an important role in the city’s budget. He encouraged the public to contact their local representatives. Howland added that the funds are used to improve infrastructure.

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 17-81
included with these minutes)

APPROVAL OF CLAIMS
Adams displayed claims from the previous Council meeting in addition to the current claims. He explained each claim over $25,000. Brooks asked how frequently the workman’s compensation claim was paid. Adams could not recall.

RESOLUTION 17-82 APPROVING CLAIMS

Adams explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report.

Motion made by Councilor Brooks, to approve payment of claims as presented for checks #636719 though #63671 in the amount of $809,684.15, seconded by Councilor Rasmusslen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 17-82
Included with these minutes)

CLOSED SESSION – 7:50 PM

Adams stated that the Closed Session was to evaluate the performance of an individual subject to Council authority pursuant to Minnesota Statute 13D.05, Subd. 3(A)

MOTION: Move to enter into closed session.

Motion made by Councilor Baker, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Mayor Rasmussen reopened the regular meeting at 8:16 p.m.

Mayor Rasmussen announced the results of a positive review for the City Manager. Rasmussen noted that upon review of a market study being conducted on employee compensation that a salary increase was warranted for the City Manager. The Council voted to set the City Manager’s salary at $135,000 effective April 1, 2017. The motion was made by Councilor Olson and seconded by Councilor Brooks. The motion was approved unanimously.

ADJOURNMENT – 8:18 PM

Motion made by Councilor Baker, seconded by Councilor Brooks, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, April 24, 2017. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned.

 

___/s/_________________________
Mayor Vern Rasmussen Jr.

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Shirley Slater-Schulte
Council Secretary