April 23, 2018

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, April 23, 2018, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen Jr., Councilors Rich Murray, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager Chad Adams, City Engineer Steven Jahnke, City Attorney Kelly Martinez, and Assistant City Manager Jerry Gabrielatos.
ABSENT: Councilor Larry Baker and City Clerk Daphney Maras.

CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The April 9, 2018 Regular Council Meeting
B. Approve Minutes Of The April 9, 2018 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution Accepting Donations Presented To The City of Albert Lea
E. Reschedule City Council Regular Meeting From May 28, 2018 To May 29, 2018 At 7:00 PM

MOTION: Move to approve the consent agenda.

Motion made by Councilor Murray, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-61 included with these minutes)

PETITIONS, REQUESTS, AND COMMUNICATIONS

A. Blue Zones Summit Recap – Adams said he attended the annual Blue Zones Summit last week held in Naples, FL. He spoke of the Community Policy Award the City received for the South Broadway project which consisted of not only the existing downtown street scape, but also the extension of the South Broadway corridor from a four-lane to a three-lane. He relayed there are now 42 Blue Zones communities throughout the nation. Adams mentioned one of the significant items the City was recognized for is the crash rate reduction on South Broadway. He noted the crash rate has reduced from nearly 15 per year to now four per year for two years in a row since the corridor lane change.

B. Retail Study and Strategy – Adams said the City is exploring investing in a study to attract retailers to the City. He displayed a slide outlining an analysis that would be done by a firm. The preliminary analysis identified strength of buying power in the area based on average income household. He said he will be collecting more information to provide council for discussion and/or possible consideration.

UNFINISHED BUSINESS – None

NEW BUSINESS

Resolution 18-62 and Public Hearing Ordering Improvement and Preparation of Plans for 2018 Bay Oaks Drive and Sundance Lane Reconstruction Project (Job 1810)

A public hearing was held for public input on the proposed improvement. Adams read the WBI stating the proposed project involves the removal and replacement of the bituminous surface and aggregate base along the following streets:
• Bay Oaks Drive – TH 13 to the cul-de-sac (excluding the cul-de-sac itself)
• Sundance Lane – TH 13 to Bay Oaks Drive

Adams asked Jahnke to review a short presentation for informational purposes. Jahnke presented slides that outlined:
• Project Area
• Project Background
• What is being proposed
• Why does this need to be done?
• Estimated Costs
• Estimated Assessments
• Timeline

Mayor Rasmussen opened the public hearing. Called three times. No one spoke. Mayor Rasmussen closed the public hearing. Howland reported he attended the Neighborhood meeting and the residents in attendance were in favor of this project.

Motion made by Councilor Howland, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original R esolution 18-62included with these minutes)

Resolution 18-63 Adopting Third Generation Water Supply Plan for 2017-2027 (Job 1711)

Adams explained the Third Generation Water Supply Plan is a document required by the Minnesota Department of Natural Resources. The plan is on a ten year cycle and will be updated again in 2027. The plan summarizes:

• Water pumping, storage, treatment and distribution capabilities of the City’s water system;
• Water source options available to the City (subsurface aquifer);
• The emergency preparedness options available to the City in the event of a water emergency;
• The water conservation plan for the City.

The plan has been reviewed and approved by the Minnesota Department of Natural Resources. A copy of the plan is available at the City Engineer’s office or electronically in the Dropbox.
Motion made by Councilor Brooks, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-63
included with these minutes)

Resolution 18-64 Accepting Feasibility Report for Lakeview Boulevard and Authorizing Bidding of Project (Job 1605)

Adams read the WBI detailing the feasibility report, ordering the improvement and approve preparation of plans for this project.

To Howland’s question, Jahnke confirmed that this project was held over from last year.

Motion made by Councilor Brooks, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-64 included with these minutes)

Resolution 18-65 Accepting Feasibility Report For St. Mary / West Main Street Parking Lot (Eagles Lot) And St. Mary / William Street Parking Lot (DHS Lot) And Authorizing Bidding of Project (Job 1809)

Adams said the attached resolution would accept the feasibility report and order the improvement and preparation of plans for the St. Mary Avenue & William Street Parking Lot Reconstruction and the St. Mary Avenue & West Main Street Parking Lot Reconstruction Project. (Job 1809). The existing pavements for the two proposed parking lot projects are in very poor condition. They were each paved in either 1958 or 1960 and there has been one overlay project since then, which was 1975. Both lots are beyond their useful life and reconstruction of the pavement surface is being proposed. The project will involve the removal of the existing bituminous pavement, regrading of the existing aggregate base, and paving of the new bituminous surface. New sign posts, spot aggregate base reconstruction and spot concrete sidewalk replacement will also take place where warranted.

Opportunities for storm water treatment and infiltration were evaluated but there is not enough room in either parking lot to maintain the number of stalls provided and add a grass median or other infiltration feature. Parking stalls would have to be sacrificed. The estimated project cost is $229,792 and this project is not assessable.
To Brooks’ question, Jahnke described the timeline and process involved in repaving the parking lots.
Howland asked how many parking stalls would have had to be sacrificed if part of this area would have become a grass medium. Jahnke said approximately 26 stalls would have had to be removed.

Motion made by Councilor Brooks, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-65 included with these minutes)

Resolution 18-66 Accepting Bid and Awarding Contract for the 2018 Neighborhood Improvement Project (Job 1801)

Adams explained Engineering reviewed the bids opened Tuesday, April 17, 2018 for the 2018 Neighborhood Improvement project. The project involves the bituminous overlay of residential streets in various parts of the City; bituminous overlay with complete curb replacement; and complete reconstruction of the roadway, and miscellaneous sidewalk replacement on various streets. One bid was received. Engineering recommends the low bid of $966,402.75 as submitted by Ulland Brothers, Inc. of Albert Lea, Minnesota. The Engineer’s estimate was $1,034,267.50.

Motion made by Councilor Brooks, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-66 included with these minutes)

Resolution 18-67 Accepting Bid and Awarding Contract for the 2018 State Aid Street Project (Job 1802)

Adams said Engineering has reviewed the bids opened Tuesday, April 17, 2018 for the 2018 State Aid Street project. The project involves the bituminous overlay and miscellaneous curb and gutter and sidewalk replacement along Margaretha Avenue and Plaza Street. One bid was received. Engineering recommends the low bid of $267,700.33 as submitted by Ulland Brothers, Inc. of Albert Lea, Minnesota. The Engineer’s estimate was $298,427.37.

Motion made by Councilor Brooks, seconded by Councilor Murray. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-67 included with these minutes)

Resolution 18-68 Accepting Bid and Awarding Contract for the Downtown Sidewalk Replacement Project (Job 1803)

Adams stated Engineering has reviewed the bids opened Tuesday, April 17, 2018 for the Downtown Sidewalk Replacement project. The project involves replacing miscellaneous sidewalk in the downtown area. Five bids were received. Engineering recommends the low bid of $422,118.00 as submitted by Ti-Zack Concrete Inc. of Le Center, Minnesota. The bid abstract is attached. The Engineer’s estimate was $486,005.00.

Motion made by Councilor Brooks, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-68 included with these minutes)

Resolution 18-69 Accepting Bid and Awarding Contract for the Johnson Street Reconstruction Project (Job 1804)

Engineering has reviewed the bids opened Tuesday, April 17, 2018 for the Johnson Street Reconstruction project. The project calls for the complete reconstruction of Johnson Street from North Shore Avenue to Valley Avenue. The work involves complete removal and replacement of the curb & gutter, sidewalk, sanitary sewer, storm sewer and water main. The existing concrete pavement will be removed and replaced with a bituminous surface. Four bids were received. Engineering recommends the low bid of $683,099.60 as submitted by Wencl Construction, Inc. of Owatonna, Minnesota. The bid abstract is attached. The Engineer’s estimate was $911,946.00.

Motion made by Councilor Olson, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-69 included with these minutes)

Resolution 18-70 Granting a Variance to Structure Setback on Lot 2, Block 14, Wedgewood Cove Estates No. 1

The variance request is to vary from the “Coving Setback” for the front yard cited in the approved Planned Development plat for Wedgewood Cove Estates Subdivision. The required front yard setback for a residence on this lot is a diagonal line from 77.75 feet to 86.60 feet. The request is to allow for a 25’ setback from the “front” property line to allow for the construction of a twin home on this undeveloped site. The Board of Appeals, at its meeting of April 4, 2018 held a public hearing and recommended approval of the request to allow for a principal structure setback of 25’, with no conditions as per the attached resolution. Adams previewed a slide describing the scope and plan of this variance.

Howland asked for clarification on the reason for the variance. Adams said the original design concept of this area did not include a back yard. This 25’ setback will allow a more desirable yard space. The plan is to allow this setback for the remaining cul-de-sac as well.

Motion made by Councilor Howland, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-70 included with these minutes)

Resolution 18-71 Authorizing Funds Transfer

Adams displayed a slideshow and explained the attached resolution would authorize the transfer of funds of $1,150,000 from the General Fund to the Public Works Facility Fund ($350,000), the Building Maintenance Fund ($200,000) and to establish a new Economic Development Fund ($600,000). The resolution also authorizes a transfer of $750,000 from the General Fund to the Debt Service Fund 301. This amount was previously committed for future reduction of the Debt Levy, and this transfer permanently transfers the funds for the same purpose.

Motion made by Councilor Murray, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-71
included with these minutes)

MAYOR REPORTS

  • The Albert Lea Open Disk Golf Tournament is scheduled April 28 at Bancroft Bay Park, 10:00 a.m. to 6:00 p.m.
  • Attended the Senior Center Board Meeting and announced the current Director Paula Juveland will be retiring on April 27th.
  • Community Clean-up day is schedule this Saturday, April 28th at the Landfill with reduced rates available.
  • Announced applications will be available in October to be a part of a new Blandin Group.
  • Mentioned the Mayor’s Community Service Awards recipients were recognized in today’s Albert Lea Tribune. They are:
    • Jerry Monson, Mayor’s Choice
    • Brad Kirchner, Volunteer of the Year
    • Karen Callahan, Senior Citizen of the Year
    • Chris Utz, Good Neighbor Award
  • Mayor Rasmussen stated, in lieu of an article in the recent newspaper regarding the School Bond Referendum, he will clarify the council’s stance on this subject. He said council chose not to vote on this during the last council meeting as they believe they are not the group to tell the community how they should or should not vote on this matter.

COUNCIL REPORTS

First Ward, Councilor Murray reported:

  • Ward Items – None
  • Committee Update – Attended facilitated dialogue meetings regarding the hospital.

Second Ward, Councilor Baker reported:

  • Ward Items – Absent
  • Committee Update – Absent

Third Ward, Councilor Howland reported:

  • Ward Items – None
  • Committee – Reminded the community that the Parks & Recreation Summer schedule is now available and encouraged people to attend the ‘Thursdays on Fountain’ summer concerts.

Fourth Ward, Councilor Olson reported:

  • Ward Items – Received a nuisance complaint from a resident regarding a house on Bridge Street.
  • Committee Update – None

Fifth Ward, Councilor Rasmussen reported:

  • Ward Items – None
  • Committee Update – Attended an Airport Board meeting.

Sixth Ward, Councilor Brooks reported:

  • Ward Items – Received a couple of nuisance reports
  • Committee Update – None

CITY MANAGER REPORT

A. Public Safety Services And Future Direction – Adams reported after many conversations with staff and council as well as exploring other options, he recommends the City stay with the Public Safety Director model going forward. He said formal action will be taken at a future meeting via an ordinance change to the department structure.
B. Legislative Update – Adams reports the City is very active at the legislature this year since this is a bonding bill year and the City has special interests. These bonding requests include:

• Completion of the Blazing Star Trail
• Blazing Star Landing
• Stables project

Murray asked who is covering the costs of the Thursdays on Fountain entertainment. Adams responded this includes a combination of grants and donations.

APPROVAL OF CLAIMS

A. Resolution Approving Claims

(1). Presentation of Claims Over $25,000

RESOLUTION 18-72 APPROVING CLAIMS

Adams explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report.

Motion made by Councilor Brooks, to approve payment of claims as presented for checks #67557 through #67700 in the amount of $502,647.44 seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen.
Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-72 Included with these minutes)

CLOSED SESSION
Adams stated that a Closed Session is as Permitted by Attorney-Client Privilege (Minnesota Statute 13D.05, Subd.3) To Discuss Pending Litigation. Adams announced the properties that will be discussed in closed session included:

• 411, 415, 417 Newton Ave. S.
• 213 and 217 South Pearl Ave.
• 406, 408, 410, 412 Elizabeth Ave.
• 220, 224 College St. E.
• Parcel ID 34.001.5480

MOTION: Move to enter into closed session.

Motion made by Councilor Olson, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen.

Mayor Rasmussen declared the motion passed.

Mayor Rasmussen reopened the regular meeting at 8:05 p.m. Mayor Rasmussen noted staff was provided with direction in the closed session.

ADJOURNMENT – 8:06 PM
Motion made by Councilor Murray, seconded by Councilor Brooks, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, May 14, 2018. On roll call vote, all councilors voted in favor of said motion.

Mayor Rasmussen declared the motion passed and the meeting adjourned.

__/s/__________________________
Mayor Vern Rasmussen Jr.

__/s/__________________________
Jerry Gabrielatos
Council Secretary Pro Tem