January 8, 2018

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, January 8, 2018 7:00 P.M.

PRESENT: Mayor Vern Rasmussen Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager Chad Adams, City Engineer Steven Jahnke, Interim City Attorney Kelly Martinez, and Assistant City Manager Jerry Gabrielatos.

ABSENT: City Clerk Daphney Maras

CALL TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE

CEREMONIAL ITEMS

OATH OF OFFICE
JD Carlson Assistant Deputy Chief of Police introduced Megan Evers as the newest Police Officer. Mayor Rasmussen then administered the Oath of Office.

PROCLAMATION DECLARING NATIONAL MENTORING MONTH
Mayor Rasmussen read the proclamation declaring National Mentoring Month.

Mary Jo Volkman thanked the City for recognizing the mentoring program and provided background on the program details.

PUBLIC FORUM – No one spoke.

Mayor Rasmussen reviewed the consent agenda.

CONSENT AND APPROVAL OF AGENDA
A. Approve Minutes Of The December 26, 2017 Regular Council Meeting
B. Approve Minutes Of The December 26, 2017 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution Establishing 2018 Appointments And Designations
E. Resolution Naming Official Newspaper For 2018
F. Resolution Designating Depositories Of City Funds-Signatories-Wire Transfers

MOTION: Move to approve the consent agenda as presented.

Motion made by Councilor Murray, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 18-01 thru 18-03 included with these minutes.)

PETITIONS, REQUESTS, AND COMMUNICATIONS – None

UNFINISHED BUSINESS – Mayor Rasmussen explained item C under unfinished business was removed from the agenda.

ORDINANCE 212,6d ESTABLISHING SECTION 4.05 OF THE CITY CODE REGARDING FILING FEE FOR CITY ELECTIONS (2ND READING)

Adams explained the first reading of this ordinance was held at the meeting of December 26, 2017. The City of Albert Lea has followed state statute over the years in regard to setting a filing fee for candidates for city offices. The filing fee for third class cities (such as Albert Lea) has been $5. The state legislature in 2015 approved Subd.3b which allowed home rule charter or statutory cities (such as Albert Lea) to adopt by ordinance a filing fee of a different amount not to exceed $40 for third class cities. City staff supports an increase due to the time spent each election year in preparing a packet containing several pages of information for candidates, processing the applications, sending them to the County and state systems, and making sure their names appear correctly on the ballots. Staff recommends approval to set the filing fee at $25.00.
Motion made by Councilor Baker seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Ordinance 212,6D – 2nd reading included with these minutes)

RESOLUTION 18-04 AMENDING THE 2018 FEE SCHEDULE

Adams said the attached resolution would approve an amendment to the 2018 Fee Schedule. To reflect the annual fee for the Candidate Filing Fee increase from $5 to $25 per Ordinance 212,6d Establishing Section 4.05 of the City Code regarding Filing Fee for City Elections. Staff recommends approval.

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 18-04 included with these minutes.)

NEW BUSINESS

RESOLUTION 18-05 ESTABLISHING RULES AND PROCEDURES FOR THE CITY COUNCIL OF ALBERT LEA

Adams stated the attached resolution establishes rules and procedures for the City Council to follow when conducting business throughout 2018. The resolution addresses a variety of issues, including meeting times and places, role of the presiding officer, public hearings, record keeping, voting, ordinances, resolutions, motions, petitions and communications, rules for addressing the council, rules or decorum and maintenance of order. He noted the changes and displayed them to the council.
Motion made by Councilor Baker, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 18-05 included with these minutes)

MAYOR AND COUNCIL REPORTS
First Ward, Councilor Murray reported:
• Ward Items – Contacted about the snow removal process and also about the hospital.
• Committee – Attended the ALEDA meeting where new officers were elected and discussed opportunities for new businesses.

Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee – Attended a SOH meeting. Missed the Planning Commission meeting last week. Will attend the HPC meeting tomorrow.

Third Ward, Councilor Howland reported:
• Ward Items – None
• Committee – None

Fourth Ward, Councilor Olson reported:
• Ward Items – None
• Committee – None
Fifth Ward, Councilor Rasmussen reported:
• Ward Items – None
• Committee – None

Sixth Ward, Councilor Brooks reported:
• Ward Items – Thanked Street Superintendent Scott Overland and his staff for addressing a call Brooks received regarding items relating to the Streets.
• Committee – None

MAYOR REPORT:
Mayor Rasmussen asked for a motion from council to appoint Brian Skogheim to the Port Authority board.

Motion made by Councilor Murray, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Announced the first one-day Project Community Connect event. Mayor Rasmussen explained the goal of this event is to help end poverty and reduce homelessness by partnering in our local area with service providers, businesses, citizens, and faith based organizations to bring multiple resources to one central location. This event will take place on Thursday, January 25th from 11:00 a.m.-2:00 p.m. at the SEMCAC office in Albert Lea.

He also reported that he attended the Port Authority meeting.

CITY MANAGER REPORT
A. Freeborn Bank Building Updates – Continuing to review two options. Projected to have information within 30 days.
B. Fire Facility Updates – Waiting on soil boring results on the two remaining potential sites for the new fire facility. Projected to receive information within the next 30 days so council can make a final decision on site selection.
C. Hospital Updates – Reported he has a facilitated dialogue meeting scheduled with Mayo later in the week.

Adams also reported the Senate Bonding committee will be in Albert Lea tomorrow to review the bonding proposals that include the Blazing Star Trail and the Blazing Star Landing.

RESOLUTION 18-06 APPROVING CLAIMS
Adams displayed claims over $25,000 providing detail explanation of each.

Adams explained that the attached resolution directs the Mayor and City Treasurer to issue the payment of claims as presented in the Detail of Claims report.

Motion made by Councilor Baker, to approve payment of claims as presented for checks #66507 through #66639 in the amount of $2,950,490.50 seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Howland, Baker, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion.
(See Secretary’s Original Resolution 18-06
Included with these minutes)

CLOSED SESSION – AS PERMITTED BY ATTORNEY-CLIENT PRIVILEGE
(Minnesota Statute 13D.05, Subd. 3(b)

Adams explained a motion to go into closed session is requested as permitted by attorney-client privilege (Minnesota Statute 13D.05, Subd. 3(b)
MOTION: Move to enter into closed session at 7:21 p.m.

Motion made by Councilor Howland, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Mayor Rasmussen reopened the regular meeting at 7:27 p.m.

Mayor Rasmussen noted staff was provided with direction in the closed session.

ADJOURNMENT – 7:28 PM

Motion made by Councilor Baker, seconded by Councilor Brooks, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, January 22, 2018. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned.

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Mayor Vern Rasmussen Jr.

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Jerry Gabrielatos
Council Secretary Pro Tem