March 26, 2018

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, March 26, 2018, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager Chad Adams, City Engineer Steven Jahnke, City Attorney Kelly Martinez, and City Clerk Daphney Maras.

PUBLIC FORUM – No one spoke

CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The March 12, 2018 Regular Council Meeting
B. Approve Minutes Of The March 12, 2018 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution Accepting Donations Presented To The City Of Albert Lea
E. Resolution Accepting Feasibility Report And Calling A Public Hearing For April 23, 2018 At 7:00 PM On The 2018 Bay Oaks Drive And Sundance Lane Project (Job 1810)
F. Resolution Supporting Grant Application To The Southeastern Minnesota Arts Council (SEMAC)
G. Authorize Adjustment To Assessment For The 2017 Neighborhood Improvement Project (Job 1701)

Mayor Rasmussen mentioned the addition to the agenda of the appointment of City Attorney Kelly Martinez to be added under the City Manager report.

MOTION: Move to approve the consent agenda and the addition of the appointment of City Attorney Kelly Martinez.

Motion made by Councilor Baker, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 18-46 thru 18-48 included with these minutes)

PETITIONS, REQUESTS, AND COMMUNICATIONS

A. Presentation of Certificate of Achievement for Excellence in Financial Reporting
Mayor Rasmussen presented a plaque representing year ending December 31, 2016 to the Finance Department staff. The City of Albert Lea has received the Certificate of Achievement since 1983 for 34 consecutive years.

UNFINISHED BUSINESS

A. Fire Facility Site Selection

Adams said the Blazing Star Landing site is still being reviewed as well as the E. Main site. A new site will be discussed in closed session tonight, which is located east of the law enforcement center along Newton Street.

Baker asked if permission has been granted to the City to move forward with the borings on E. Main. Adams said as of today, the City has not been granted permission.

NEW BUSINESS

Resolution 18-49 and Public Hearing Approving Tax Abatement for Certain Properties Pursuant to Minn. Stat. 469.1813

Adams stated that the attached resolution and a Public Hearing is being held to consider abatement of property taxes levied by the City on the following properties:

2322 Eunice Drive
Milrose Lane
205 Elizabeth Avenue
2191 Palmer Circle

Mayor Rasmussen opened the public hearing. Called three times. No one spoke. Mayor Rasmussen closed the public hearing.

Motion made by Councilor Olson, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Re solution 18-49included with these minutes)

ORDINANCE 213,7d Amending Chapter 74, Sec. 74-2 Definitions and Chapter 74, Sec/ 74-18 Accessory Structures, Fences and Site Appurtenances (1st Reading)

Adams stated the Planning Commission proposed changes to the City Code generally pertaining to accessory buildings and structures.

He said Building Official Wayne Sorensen is present to highlight the proposed changes. Sorenson displayed a slideshow outlining the amendments and detailed the new language.

Motion made by Councilor Brooks, seconded by Councilor Murray. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Howland asked if this was unanimously approved at the Planning commission meeting. Sorensen said it was.

(See Secretary’s Original Or dinance 213,7dincluded with these minutes)

Resolution 18-50 Approving Conditional Use Permit for a Hotel/Motel Operation at 700 US Highway 69

Adams explained the former Bel-Aire Motor Inn Hotel has not operated as a hotel for more than a year. It is located in the R-O (Residential Office) zoning district which requires a Conditional Use Permit (CUP) for hotel/motel operations. A CUP is therefore required to reopen the location as a hotel and Renewal Development LLC has submitted such an application. Adams displayed an image of the location.

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Howland asked if Sorensen could review the conditions issued upon the owners. Sorensen displayed the 14 conditions on the permit.

Sorensen addressed the questions Brooks and Baker posed regarding one of the storage rooms connected to the building.

Howland reported that he heard from some of his constituents that they have concerns with noise and garbage. He thinks the conditions put on this permit have addressed all the issues.

Howland stated he supports the approval of this CUP.

(See Secretary’s Original Re solution 18-included with these minutes)

Resolution 18-51 Approving Application to the Minnesota Public Facilities Authority for a Loan from the Clean Water Revolving Fund/Drinking Revolving Fund for Improvement to its Drinking Water System/Municipal Wastewater System for Stables Area (Job 1702)

Adams reported the City of Albert Lea is applying to the Minnesota Public Facilities Authority for a loan from the Clean Water Revolving Fund/Drinking Revolving Fund for the Stables Area project. This loan application is required to be eligible for grants. The application must be submitted by March 29, 2018. The City has currently not received PFA funding for this project and has applied for several years.

Motion made by Councilor Murray, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Re solution 18-51included with these minutes)

Baker had questions pertaining to this loan. Adams described the multiple funding sources involved.

MAYOR AND COUNCIL REPORTS

First Ward, Councilor Murray reported:

  • Ward Items – NoneCommittee Update – Attended ALEDA meeting where Schipps Pro Powerwash provided a presentation. He said two small businesses that were present reported they added new jobs.
  • Attended a SOH meeting.

Second Ward, Councilor Baker reported:

  • Ward Items – None
  • Committee Update – Attended the Coalition of Greater MN Cites at the State Legislature. Attended the League of MN Legislation Day also attended a Holiday Lights meeting. Baker offered to match up to $150 in donations to the Holiday Light fundraising project.

Third Ward, Councilor Howland reported:

  • Ward Items – None
  • Committee – Attended Fire Station committee meeting and the Park and Recreation meeting. Bill Howe asked for permission to install disc golf equipment at Bancroft Park and received approval.
  • Received calls regarding the tree removal on Kathryn Island Park Superintendent Joe Grossman explained they were removed due to emerald ash borer. Attended the fundraiser at Moose Lodge.

Fourth Ward, Councilor Olson reported:

  • Ward Items – Constituent complaint regarding excessive dogs and chickens in their neighbors’ yard.
  • Committee Update – None

Fifth Ward, Councilor Rasmussen reported:

  • Ward Items – Following up on a ward item.
  • Committee Update – Attended the Airport Board Meeting. Attended the Holiday Lights fundraiser.

Sixth Ward, Councilor Brooks reported:

  • Ward Items – Received calls on the tree removal at memorial park.
  • Committee Update – Attended the Fire Committee Meeting.

MAYOR’S REPORT

  • Attended the Coalition of Greater Minnesota Cities meeting at the state. Some of the discussion points that took place were related to:
    • LGA
    • Local projects including the Blazing Star Landing and Trail
    • On-going regulations regarding discharge of wastewater from treatment plants
  • Mayor Rasmussen spoke of the importance of continuing to lobby for these issues.
  • He thanked all the volunteers on the Holiday Light fundraising committee.
  • He reported he attended the 2020 Census meeting and bolstered the importance of maximizing census reporting. He mentioned opportunities will be available for community members to be involved in census reporting.

CITY MANAGER REPORT

  • Adams reported on-going dialogue continues with Mayo officials and SOH.
  • He introduced Finance Director Kristi Brutlag to lead through a review of the quarterly and year-end budget for 2017.
  • Brutlag displayed slides outlining general fund expenditures and revenues for 2017. She said a more detailed report will be provided when the audit is presented at a later date. Brutlag added that the City’s Financial Investment Adviser will be present at the next council meeting to review investments and earnings for 2017.
    Howland commented the budget report reflects well on staff for keeping expenditures down.
  • Adams provided an update on the Freeborn Bank Building. He said proposals are still in the review process.
  • Adams continued with recommendation to appoint Kelly Martinez as City Attorney effective March 30, 2018. He explained this will require council validation.

I move to appoint Kelly Martinez as City Attorney effective March 30, 2018.

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

APPROVAL OF CLAIMS

Adams displayed claims from the previous Council meeting in addition to the current claims. He explained each claim over $25,000.
RESOLUTION 18-52 APPROVING CLAIMS

Adams explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report.

Motion made by Councilor Brooks, to approve payment of claims as presented for checks #67282 though #67409 in the amount of $448,258.27 seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 18-52 Included with these minutes)

CLOSED SESSION – 7:47 PM
Adams stated that a Closed Session is to review properties as listed below pursuant to Minnesota Statute 13D.05, Subd. 3(A)

  • 213 and 217 Pearl St. S.
  • 411, 414, 417 Newton Ave. S.
  • 220, 221 College St. E.
  • 406, 408, 410, 412 Elizabeth Ave.

MOTION: Move to enter into closed session.

Motion made by Councilor Baker, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Mayor Rasmussen reopened the regular at 8:15 p.m. Mayor Rasmussen noted staff was provided with direction in the closed session.

ADJOURNMENT – 8:16 PM
Motion made by Councilor Murray, seconded by Councilor Olson, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, April 9, 2018. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned.

__/s/__________________________
Mayor Vern Rasmussen Jr.

__/s/__________________________
Daphney Maras
Secretary of the Council

Minnesota state law (Chapter 156 of the Session Laws of 2005) requires that "a city or county with a population of more than 15,000 must annually notify its residents of the positions and base salaries of its three highest-paid employees." For the City of Albert Lea, titles and salaries as of Jan. 1, 2019, are: City Manager, $138,375.12; Director of Public Works/City Engineer $110,780.80; and Director of Public Safety $103,646.40. Date of publication: January 23, 2019.