November 28, 2016

REGULAR MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
November 28, 2016, 6:00 P.M.

PRESENT: Mayor Rasmussen Jr., Councilors Schulte V, Baker, Marin, Olson, Anderson, and Brooks. Also present were City Manager Chad Adams, City Attorney Lee Bjorndal, City Engineer Steven Jahnke and City Clerk Shirley Slater-Schulte.

CEREMONIAL ITEMS

A. Introduction And Swearing In Of Paid On Call Firefighters

Winkels informed Council that the Albert Lea Township Fire Department merged with the Albert Lea Fire Rescue. He introduced Deputy Fire Chief Laskowske. Laskowske thanked the Council, the Albert Lea Township Board and firefighters from both departments. He then described the pin that the firefighters would wear. Slater-Schulte then swore in newest members of the ALFR.

CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The November 14, 2016 Regular Council Meeting
B. Approve Minutes Of The November 10, 2016 Work Session
C. Approve Minutes Of The November 14, 2016 Canvass Board Meeting
D. Licenses & Permits (See Attached List)
E. Resolution 16-237 – Authorizing Joint Powers Agreement With South Central Drug Investigation Unit
F. Resolution 16-238 – Approving Non-Union Employees Salaries For 2017
G. Resolution 16-239 – Approving Memorandum Of Understanding Between Riverland Community College And Albert Lea Police Department Regarding Certain Criminal Behavior
H. Resolutions Deferring Special Assessments For City Project Improvements Against Certain Property Based Upon Age Or Disability

1. Resolution 16-240 – Defer Special Assessments For City Project Based Upon Age Or Disability – Bellrichard
2. Resolution 16-241 – Defer Special Assessments For City Project Based Upon Age Or Disability – Fuentez
3. Resolution 16-242 – Defer Special Assessments For City Project Based Upon Age Or Disability – Stigney
4. Resolution 16-243 – Defer Special Assessments For City Project Based Upon Age Or Disability – Beer
5. Resolution 16-244 – Defer Special Assessments For City Project Based Upon Age Or Disability – Stockdale
I. Resolution 16-245 – Receiving Feasibility Report And Calling A Public Hearing On South Broadway Avenue (CSAH 18) 14th Street To TH-65 Improvement Project (Job 1604)
J. Resolution 16-246 – Approving A Lot Configuration Through An Administrative Lot Survey For Property Located At 146 William Street West – Hegwood

MOTION: Move to approve the consent agenda.

Motion made by Councilor Baker, seconded by Councilor Anderson. On roll call vote, the following councilors voted in favor of said motion: Schulte V, Baker, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 16-237 – 16-246 included with these minutes.)

PETITIONS, REQUESTS, AND COMMUNICATIONS

A. 3rd Quarter Budget Report

Adams led the Council through the third quarter budget report. He delivered a PowerPoint presentation, discussing the year-to-date revenue and expenditures. He then compared actual to budgeted revenues and expenditures. He updated Council about the City’s cash and investments as of September 30, 2016 as well as those of the fire and police departments.

NEW BUSINESS

A. Public Hearing Regarding Small Cities Development Program Grant

Jon Ford, Executive Director of the Albert Lea HRA, provided a progress report on the owner-occupied Small Cities Rehabilitation grant. He noted that work has been completed or is in progress at 14 locations throughout the City. Ford estimated that 140 homes throughout the City have been repaired over the last seven years through use of these grants. Brooks thanked Ford for his efforts. Baker asked Ford the total dollar amount of the work performed through these grants. Ford estimated $4 million. Rasmussen thanked Ford as well. He then opened the public hearing. No one spoke to this issue. Rasmussen closed the Public Hearing.

B. Resolution Approving Removal Of No Parking Signs On The North Side Of Grace Street (Motion was withdrawn)

Adams relayed that Council tabled this item at the November 14th council meeting in order to allow more time to poll the constituents. He noted that Grace Street is a one-way street with traffic only allowed to travel west. The street was signed for no parking on the south side of the street, and no parking between 8am and 4pm on the north side of the street. The no parking on the north side of the road was initially prompted to keep hospital employees from parking along Grace instead of using the designated hospital parking lots. Adams stated that no action would be needed on the item, as the signs would not be removed, but rather replaced in the spots that they were prior to construction. Baker reported that he visited with many of the residents in the area and they would like the signs replaced.

Motion made and motion withdrawn by Councilor Baker.

C. Resolution 16-247 Approving Agreement For Professional Engineering Services – Plaza Street Project (Job 1361)

Adams explained that in October 2016, the City of Albert Lea solicited proposals for engineering services for the Plaza Street Realignment Project, which involved the realignment of Plaza Street west of Bridge Avenue so that it lines up with Plaza Street east of Bridge Avenue. Several recent studies of the Bridge Avenue Corridor have recommended realigning Plaza Street to improve safety. The proposed work would involve road embankment construction along the new alignment, installing aggregate base, bituminous surface, signage and striping. The City has been working on this project for several years including working with Hy-Vee to provide right of way, getting approval from FAA to allow for the roadway in the runway protection zone, and wetland mitigation. Adams noted that the City of Albert Lea received proposals from three firms. The proposals were to be structured with a “not to exceed” cost for the design phase. Design fees ranged from $17,205 to $62,000. Staff recommended entering into a professional services agreement with Jones Haugh & Smith, Inc. for a not to exceed design fee of $17,205.00.

Rasmussen recounted that he has conversed with residents in the area. He asked Jahnke if MnDOT would allow the current configuration today. Jahnke responded that it would not be likely.

Motion was made by Councilor Anderson and seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Baker, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Councilor Schulte V abstained. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 16-247 included with these minutes.)

D. Resolution 16-248 Approving Agreement For Professional Engineering Services – Sunset Street Reconstruction (Job 1614)

Adams said that the City solicited proposals for engineering services for the Sunset Street Reconstruction Project, which involves reconstruction of Sunset Street from TH 13 to Lakeview Boulevard. Work would include complete reconstruction of the concrete surface, curb and gutter, watermain, sanitary sewer and storm sewer. New concrete sidewalk is proposed to be installed on one side of the street which would require the road to be narrowed and shifted to accommodate the sidewalk within the existing street right-of-way. The narrowing of the street will require elimination of parking on one side in order to meet Municipal State Aid street width standards and be eligible for State Aid funding. Adams noted that the City of Albert Lea received proposals from three firms. The proposals were to be structured with a “not to exceed” cost for the design phase, and an estimate for construction observation phase. Staff is recommending hiring Bolton & Menk, Inc. for a “not to exceed” design fee of $69,594.00 and an estimated time and materials construction fee of approximately $124,566.00. Because the project is so early in the preliminary phases this construction fee will likely be renegotiated once the design is completed.

Baker asked Jahnke if the street would be widened. Jahnke answered that the road would be slightly narrowed and that parking would be removed from one side of the street. Baker requested that Council reexamine its sidewalk assessment policy.

Motion was made by Councilor Baker, and seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Schulte V, Baker, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 16-248 included with these minutes.)

E. Resolution 16-249 Approving Agreement For Professional Engineering Services – Lake Avenue And East College Street Reconstruction (Job 1607)

Adams explained that the City of Albert Lea solicited proposals for engineering services for the reconstruction of Lake Avenue from Clark Street to Elizabeth Avenue and East College Street from Newton Avenue to the east end (approximately 170 ft. east of Elizabeth Avenue). The proposed project involves complete reconstruction including bituminous surface, curb and gutter, sidewalk, watermain, sanitary sewer and storm sewer. The City of Albert Lea received proposals from three firms. Design fees ranged from $24,000 to $54,000 and estimated construction phase fees ranged from $33,000 to $94,000. Staff recommended entering into a professional services agreement with Zenk Read Trygstad & Associates, Inc. for a not to exceed design fee of $24,000.00 for design phase services. When the project is closer to bidding, Engineering will reevaluate whether to hire ZRT to perform construction phase services at an estimated fee of $33,000.00.

Motion was made by Councilor Anderson, and seconded by Councilor Schulte V. On roll call vote, the following councilors voted in favor of said motion: Schulte V, Baker, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 16-249 included with these minutes.)

F. Resolution 16-250 Approving Variance From State Aid Standards For Plaza Street Project (Job 1361)

Adams communicated that the proposed project consists of the realignment and reconstruction of a portion of Plaza Street from Bridge Avenue to approximately 800 feet west of Bridge Avenue. Plaza Street is a rural section road with a 40 mph speed limit and connects with Bridge Avenue. Hy-Vee completed the construction of a new gas station which created the opportunity to improve safety on Bridge Avenue and Plaza Street by shifting the intersection south away from the I-90 ramps and aligning the intersection with Plaza Street East. The variance is to allow the first curve of the roadway to be designed and posted at a speed less than 40 mph.

Motion was made by Councilor Anderson, and seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Schulte V, Baker, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 16-250 included with these minutes.)

G. Resolution Approving South Broadway Urban Renewal Grant/Loan Policy (Postponed)

Adams explained that this policy was established to provide guidelines and funding assistance to owners that may need to make façade or site improvements for their buildings on South Broadway Avenue. Eligible projects must be located in the South Broadway Avenue corridor between the National Commercial Historic District on the north and Todd Avenue on the south. The South Broadway Corridor was listed as a high priority redevelopment area in the City’s Comprehensive Plan via a Comprehensive Plan Amendment a couple of years ago. With the recent South Broadway road improvement, staff recommends this corridor to be an additional and complementary focus to the success of Downtown Broadway.

Anderson motioned for a postponement and requested the City send a notice to property owners along the corridor informing them of a meeting in which they can learn more about the grant/loan policy.

MAYOR AND COUNCIL REPORTS

First Ward, Councilor Schulte V:
• Staff followed up on a ward item.
• Attended an HRA meeting, during which an evaluation of the Executive Director and his schedule was performed.

Second Ward, Councilor Baker:
• Did not attend the HPC meeting.
• Attended a meeting about the future of the Freeborn Bank Building, noting that Adams would inform Council about this meeting during the City Manager report.

Third Ward, Councilor Marin
• No updates.

Fourth Ward, Councilor Olson:
• Did not attend the Park and Recreation meeting.
• Staff is addressing a ward item.

Fifth Ward, Councilor Anderson:
• Attended the same Freeborn Bank Building meeting as Baker.
• Thanked the City Manager and staff for work on the South Broadway grant/loan policy.

Sixth Ward, Councilor Brooks:
• Reported that damaged furniture from the recent floods can be seen throughout an area of his ward. He asked when the items could be removed by the City. Bjorndal answered that if Brooks provided addresses of these sites, they can be turned over to a Community Service Officer who will determine what to do. Brooks questioned Jahnke about FEMA’s involvement. Jahnke said there are locations from which debris still needs to be removed and encouraged residents to work with FEMA or the Department of Public Works.

Mayor Rasmussen:
• Announced the December 8th Holiday Bazaar from 4 to 7PM in the downtown which includes Pop-Up shops in the Freeborn Bank Building, holiday sales at participating retailers, free rides on a horse-drawn trolley and several other activities.
• Announced openings on Boards and Commissions for 2017.

CITY MANAGER REPORT
Adams announced that the budget work session would be on Thursday, December 1st. He then spoke about the Freeborn Bank Building, describing a timeline with significant actions pertaining to the building. He stated that the City is currently reviewing options with Cohen-Esrey, Minnesota Housing and other proposals. He told of other key information about the building such as how much it will cost to redevelop the building, the amount of square feet and the amount that is available for tax credits through the state and federal governments. He presented options including continuing with Cohen-Esrey, soliciting other proposals, the City and/or HRA leading the renovation and other options.

Baker questioned whether the City would contact ArtSpace about redevelopment. Adams answered that the City would do so. When that discussion occurs, Baker asked Adams to inform ArtSpace about the potential for the Albert Lea Art Center to locate in the building.

APPROVAL OF CLAIMS

A. Resolution 16-251 Approving Contract with Councilmember John Schulte V

The resolution directed the Mayor and City Clerk to issue payment to Councilmember John Schulte V in the amount of $290.40.

Motion made by Councilor Brooks, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Baker, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Councilor Schulte V abstained. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 16-251 Include with these minutes.)

B. Resolution 16-252 Approving Claims
(1). Presentation of Claims Over $25,000

The resolution directed the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report. Adams highlighted the claims over $25,000.

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Schulte V, Baker, Olson, Anderson, Brooks and Mayor Rasmussen. Councilor Marin voted not in favor of said motion. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 16-252 Include with these minutes.)

ADJOURNMENT – 7:53 PM

Motion made by Councilor Anderson, seconded by Councilor Brooks, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, December 12, 2016. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned.

_/s/______________________
Mayor Vern Rasmussen Jr.

_/s/__________________________
Shirley Slater-Schulte
Council Secretary

Minnesota state law (Chapter 156 of the Session Laws of 2005) requires that "a city or county with a population of more than 15,000 must annually notify its residents of the positions and base salaries of its three highest-paid employees." For the City of Albert Lea, titles and salaries as of Jan. 1, 2019, are: City Manager, $138,375.12; Director of Public Works/City Engineer $110,780.80; and Director of Public Safety $103,646.40. Date of publication: January 23, 2019.