December 28, 2020

REGULAR COUNCIL MEETING
TELECONFERENCE ZOOM MEETING, CITY OF ALBERT LEA
Monday, December 28, 2020, 7:00 p.m.

PRESENT: Mayor Vern Rasmussen, Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager Ian Rigg, Public Works Director Steven Jahnke, Public Safety Director JD Carlson, Finance Director Kristi Brutlag, City Attorney Kelly Martinez, and City Clerk Daphney Maras.

NOTE: Due to the COVID-19 Pandemic and the Governor’s Stay-At-Home Order, this council meeting was conducted via teleconference as provided by Minnesota Statute 13D.021 Sub(1).

I. CEREMONIAL ITEMS

A. Oath of Office For Re-elected Councilmembers

Clerk Maras administered the Oath of Office to:
• First Ward reelected Councilor Rich Murray
• Third Ward reelected Councilor Jason Howland
• Fifth ward reelected Councilor Robert Rasmussen

B. Proclamation Declaring National Mentoring Month

Mayor Rasmussen read aloud the Proclamation Declaring January 2021 National Mentoring Month in in the City of Albert Lea.

II. PUBLIC FORUM

Clerk Maras opened the public forum using the via raised hand method. Ryon McCamish spoke to publicly thank the council and staff for their service to the community. McCamish stated that although he or the entire community does not like to receive tax increases, the City has not received a tax increase in 10 years. McCamish praised the City council and staff for their due diligence apparent for over a decade in helping keep the cost of living down as much as possible. He stated the importance of the increase is necessary to help meet the demands of the citizens and infrastructure improvements amongst other items. He added that he watches council meetings regularly and it is apparent that council generally cares about the community.

III. CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The December 14, 2020 Regular Council Meeting
B. Approve Minutes Of The December 14, 2020 Work Session
C. Licenses & Permits (None)
D. Resolution Accepting And Awarding Bids For Yearly Chemical Supplies, Gasoline And Diesel Fuel
E. Resolution Supporting Grant Application To The James Metzen Mighty Ducks Grant Program
F. Interim Use Permit For The Shell Rock River Watershed Dredging Project – Request For Extension

Motion made by Councilor Baker to approve the consent agenda as read, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 20-228 through 20-229
Included with these minutes)

PETITIONS, REQUESTS AND COMMUNICATIONS – None

UNFINISHED BUSINESS – None

NEW BUSINESS

A. Resolution 20-230 Approving Plans And Specifications And Ordering Advertisement Of Bids For The 2021 Neighborhood Improvement Project (Job 2101)

A Public Improvement Hearing was held on December 14, 2020 for City Job No. 2101 and the project was authorized to proceed. The proposed project involves the bituminous overlay of streets in various parts of the City. The streets are as follows:
Wilson Street – Bridge Avenue to E. Main Street
Stevens Street – Ulstad Avenue to the northeast end
Oakwood Terrace – S. Shore Drive to Waldorf Road
Waldorf Road – Oakwood Terrace to Oakwood Terrace
David Drive – S. Shore Drive to Kevin Drive
Kevin Drive – north end to the south end
Kenneth Drive – S. Shore Drive to Eunice Drive
Eunice Drive – S. Shore Drive to S. Shore Drive

The project will involve milling the existing bituminous street surfacing for a 6-foot width along each concrete gutter line so the new bituminous layer will match with the level of the concrete gutter. A 2-inch thick layer of bituminous will be laid over the entire width of the street. The project would also involve replacing sections of curb and gutter that have settled and are causing drainage issues. Sidewalk will be replaced where it is damaged or uneven and causing a tripping hazard. Additionally, all sidewalk pedestrian ramps will be replaced to bring them into compliance with current ADA standards. Per the assessment policy, 25% of the costs to replace damaged or displaced sidewalk will be assessed to the abutting properties.

Michaelle Lane Bituminous Surface Reconstruction
The bituminous surface on Michaelle Lane from US Highway 69 to the dead end is badly deteriorated and is past the point where a mill & overlay would be beneficial. Proposed with this project is to remove and reconstruct the aggregate base and bituminous surface. The curb and gutter is mostly in good condition and will only be replaced where it has settled and is causing drainage problems. The estimated project cost is $539,793.33 and would be paid for with assessments, general obligation bonding money, and sanitary sewer and water funds. The plans and specifications have been completed and have been presented to Council for approval and authorization of bidding. Advertisement of bids would be tentatively scheduled for January 9, 2021.

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 20-230
Included with these minutes)

MAYOR AND COUNCIL REPORTS:

First Ward, Councilor Murray reported:
• Ward Items – None
• Committee Update – Attended an HRA meeting and the Albert Lea Health Care Coalition meeting. In addition, attended an ALEDA meeting where they continue to work on rolling out the COVID-19 grant relief program for local businesses.

Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee Update – Attended an HRA meeting. Attended One Plan One Watershed committee meeting where discussion surrounded working with rural homeowners on implementing a storm water plan.

Third Ward, Councilor Howland reported:
• Ward Items – None
• Committee Update – None

Fourth Ward, Councilor Olson reported:
• Ward Items – None
• Committee Update – Attended an HRA meeting. The recent active shooting situation was discussed. The residents and the HRA staff extend their thanks and gratitude to United Methodist Church, the Albert Lea Police and Freeborn County Sheriff’s departments. As well as the Freeborn County Public Health staff that were on the premise to assist.

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – None
• Committee Update – Attended an airport board meeting where they discussed the Master Plan. The board is in need of a new member.

Sixth Ward, Councilor Brooks reported:
• Ward Items – None
• Committee Update – None

CITY MANAGER REPORT:

  • Met with the majority of council members over the last couple of weeks.
  • Started site cleanup at 601 W. Main Street
  • Met with local organizations
  • Researching grants to be used for Housing Assistance
  • CGMC is holding their Legislative Action day on January 27th via Zoom and encourages staff and council to attend this virtual meeting.

APPROVAL OF CLAIMS

A. RESOLUTION 20-231 APPROVING CONTRACT WITH COUNCILMEMBER AL D. BROOKS

The attached resolution directs the Mayor and City Treasurer to make payment for $1,104.38 on behalf of the City for a claim from Brooks Safety Equipment and to issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.

Motion made by Councilor Baker to approve payment of claims as presented for $1,104.38. Seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen and Mayor Rasmussen. Councilor Brooks abstained. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 20-231
Included with these minutes)

B. RESOLUTION 20-232 APPROVING CLAIMS

Rigg explained that the attached resolution directs the Mayor and City Treasurer to issue the payment of claims as presented in the Detail of Claims report. In addition, Rigg displayed a list of claims over $25,000 for the public’s viewing, transparency and education.

Motion made by Councilor Baker to approve payment of claims as presented for checks #77251 through #77378 in the amount of $1,229,286.35. Seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 20-232
Included with these minutes)

ADJOURNMENT: 7:20 P.M.

Motion made by Councilor Murray, seconded by Councilor Olson. That there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m. on Monday January 11, 2021. On roll call vote, all councilors voted in favor of said motion.

Mayor Rasmussen declared the motion passed and the meeting adjourned.

_____/s/_______________________
Mayor Vern Rasmussen, Jr.

___/s/_________________________
Daphney Maras
Secretary of the Council