January 23, 2017

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, January 23, 2017, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager Chad Adams, City Engineer Steven Jahnke, City Attorney Lee Bjorndal, and City Clerk Shirley Slater-Schulte.

CEREMONIAL ITEMS

OATH OF OFFICE TO ALBERT LEA FIRE RESCUE PROMOTIONS / RECOGNITIONS

Deputy Chief Laskowske of the Albert Lea Fire Rescue announced the promotions of Captain Glassel and Lieutenant Berven as well as the hiring of Firefighter Leverson. He then read the Pledge of the Firefighter.
Clerk Slater-Schulte administered an oath to Captain Glassel and Firefighter Levorson.

MAYOR’S APPOINTMENTS TO 2017 BOARDS AND COMMISSIONS

Mayor Rasmussen then announced appointment of Angela Enderson to the Housing and Redevelopment Authority and the reappointment of Barbara Sletten and Katheryn Oothoudt to the Library Advisory Board.
MOTION: Move to approve the appointments as presented.

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

PUBLIC FORUM

Laura Cunningham spoke on behalf of the Albert Lea Lakes Foundation. She reported that the bills that would provide revenue from the sales tax to the Shell Rock River Watershed District are ready to be introduced and that there is an app available to track bills through the state legislature. Cunningham continued, noting that the Lakes Foundation will be traveling to St. Paul to lobby the legislature to pass the bill. She closed by informing Council that a clean-up of the lakes is planned for mid-May.

CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The January 9, 2017 Regular Council Meeting
B. Approve Minutes Of The January 5, 2017 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution 17-07 Accepting Donations Presented To The City Of Albert Lea
E. Resolution 17-08 Accepting Bid For 2017 – 2021 Airport Property Cropland Rental
F. Resolution 17-09 Authorizing Purchase Of Fire Tender Apparatus
G. Resolution 17-10 Accepting Grant Award From Southeast Service Cooperative

MOTION: Move to approve the consent agenda as presented.

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-07 -17-10 included with these minutes)

NEW BUSINESS

RESOLUTION 17-11 ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING FOR FEBRUARY 27, 2017 AT 7:00 PM REGARDING THE 2017 NEIGHBORHOOD IMPROVEMENT PROJECT, EAST MAIN STREET FRONTAGE ROAD AND LANDFILL ROAD RECONSTRUCTION PROJECT (JOB 1701)

Adams explained that the attached resolution would accept the feasibility report and call a public improvement hearing for February 27, 2017 for City Job No. 1701, the 2017 Neighborhood Overlay Project, East Main Street Frontage Road and Landfill Road Reconstruction. The proposed project involves the bituminous overlay, bituminous reclamation, reconstruction, miscellaneous and total curb replacement and miscellaneous sidewalk replacement of various streets. The streets are as follows:

  • Quisley Street – Hale Drive to Crystal Drive
  • Keystone Drive – Richway Drive to Quisley St.
  • Crystal Drive – Richway Drive to Quisley Street
  • Allan Drive – Lancaster Lane to Garfield Ave
  • Lancaster Lane – Eastgate Road to Allan Drive
  • Portland Avenue – Richway Drive to Allan Dr.
  • Garfield Avenue – Allan Drive to Richway Drive
  • Eastgate Road – Bridge Ave to Garfield Ave
  • Troy Road – Bridge Avenue to Glenview Drive
  • Glenview Drive – Troy Road to the south end
  • Airport Road – Hi Tech Avenue to Bridge Ave
  • Hale Drive – Keystone Drive to Quisley Street
  • Westron Street – Hi Tech Avenue to Bridge Ave
  • Sykes Street – Hi Tech Ave to Bridge Ave
  • Hi Tech Avenue – Airport Road to Sykes Street
  • Landfill Road
  • East Main St. Service Road north of East Main Street – Fenton Avenue to the west end
  • East Main Street Service Road north of East Main Street – Morningside Road to Prospect Avenue

The project will involve milling the existing bituminous street surfacing for a 6-foot width along each concrete gutter line so the new bituminous layer will match with the level of the concrete gutter. A 2-inch thick layer of bituminous would be laid over the entire width of the street. The project would also involve replacing sections of curb and gutter that have settled and are causing drainage issues and replacing sections of sidewalk that are settled or damaged and causing tripping hazards.

The bituminous surface on Hale Drive from Keystone Drive to Quisley Street is in poor condition and is too far deteriorated for a mill and overlay to be effective. Engineering is proposing to remove the bituminous surface and aggregate base, replace only miscellaneous settled or damaged curb and gutter and install a new aggregate base and bituminous surface.

The average age of these streets is 36 years old. Approximately half of the streets have been overlaid in the past. The last overlay was placed in 1993. Typically Engineering has tried to extend the life of the roadways by performing an overlay between year 20 and 30 and every 15 to 20 years thereafter. The goal is to extend the life of the roadway to approximately a 75 year life. This is the estimated life of the underground utilities.

The bituminous surface and curb and gutter on the service road north of East Main Street from Morningside Road to Prospect Avenue are in poor condition and warrant replacement. This roadway was constructed between 1963 and 1973 and has not been overlaid. This project proposes to remove and replace the bituminous surface, aggregate base and curb and gutter.

The access road to the Transfer Station and Demolition Landfill is in poor condition and warrants reconstruction. The road was constructed in 1997 and has not been overlaid. The access road is proposed to be reconstructed using a bituminous reclamation process and is proposed to be paid for using the Solid Waste Fund.

There are 162 properties to be assessed for the overlay portion of this project. The assessments for the mill and overlay work depend on the width of the roadway and range from a low of $15.53 per foot to a high of $29.13 per foot. The proposed assessment rates for the reconstruction of Hale Drive and the East Main Street Service Road are $58.17/ft. and $97.81/ft., respectively.

City costs are for side yard credits; work in the intersections and for work along city-owned property. The Sanitary Sewer Fund costs are for repairs to manholes that will be completed as part of this project and done prior to placement of the overlay. Following the Assessment Policy, the assessments will be over 10 years. The interest rate will be based on bonding in 2017. The estimated project cost is $1,429,759.93 and would be paid for with assessments, City funds, sanitary sewer funds, and solid waste funds. Staff recommends approval.

Howland asked Jahnke if the Main Street work would be total reconstruction. Jahnke said it would be.

Motion made by Councilor Olson seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-11 included with these minutes)

RESOLUTION 17-12 SUPPORTING A BILL FOR AN ACT RELATING TO THE CITY OF ALBERT LEA, MODIFYING LOCAL SALES TAX AUTHORITY

Adams explained that Minn. Stat. § 645.021, subd. 2 states that before the governing body of a political subdivision requests legislative approval of a special law for a local sales tax that is administered under this section, it shall adopt a resolution indicating its approval of the tax. This resolution was adopted by Council in December 2016 and is requested to be supported by the 2017 City Council. It includes information on the proposed tax rate, how the revenues will be used, the total revenue that will be raised before the tax expires, and the estimated length of time that the tax will be in effect. It also addresses state requirements along with specific language that was drafted in collaboration with the Albert Lea Lakes Foundation. The language and bill is in the process of being authored and would likely receive a committee hearing date in the next few months. Staff recommends approval.

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 17-12 included with these minutes)

MAYOR AND COUNCIL REPORTS

First Ward, Councilor Murray reported:
• Ward Items – None
• Committee Update – None

Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee Update – Attended a Heritage Preservation Commission meeting. He relayed that Snap Fitness presented a design for review at the meeting. He also noted that the new owners of an apartment building downtown were also in attendance, attempting to learn more about financing the City offered that they could pursue.

Third Ward, Councilor Howland reported:
• Ward Items – None
• Committee Update – Attended the League of Minnesota Cities newly elected officials conference. He also went to a meeting of the Parks and Recreation Advisory Board. He then announced that staff from Community Education is going to sell tickets for shows at the Marion Ross Performing Arts Center

Fourth Ward, Councilor Olson reported:
• Ward Items – None
• Committee Update – None

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – None
• Committee Update – Reported that a constituent would like to donate a bench to be installed in Frank Hall Park.

Sixth Ward, Councilor Brooks reported:
• Ward Items – None
• Committee Update – None

Mayor Rasmussen reported:
• Attended League of Freeborn County Cities meeting
• Attended an event on Martin Luther King Jr. Day
• Spoke at Kiwanis group and informed the public about the Polar Plunge.

CITY MANAGER REPORT

Adams noted that he would be going to the Capitol to speak with legislators about local government aid, workforce housing, the Stables Project and the regulations that the Minnesota Pollution Control Agency may impose on wastewater standards.

APPROVAL OF CLAIMS

RESOLUTION 17-13 APPROVING CLAIMS

Adams explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report.

Motion made by Councilor Brooks to approve payment of claims as presented for checks #62676 though #62842 in the amount of $819,171.90, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 17-13
Included with these minutes)

ADJOURNMENT – 7:25 PM
Motion made by Councilor Baker, seconded by Councilor Rasmussen, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, February 13, 2017. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned.

___/s/_________________________
Mayor Vern Rasmussen Jr.

___/s/__________________________
Shirley Slater-Schulte
Council Secretary

Minnesota state law (Chapter 156 of the Session Laws of 2005) requires that "a city or county with a population of more than 15,000 must annually notify its residents of the positions and base salaries of its three highest-paid employees." For the City of Albert Lea, titles and salaries as of Jan. 1, 2019, are: City Manager, $138,375.12; Director of Public Works/City Engineer $110,780.80; and Director of Public Safety $103,646.40. Date of publication: January 23, 2019.