July 27, 2020

REGULAR COUNCIL MEETING
TELECONFERENCE ZOOM MEETING, CITY OF ALBERT LEA
Monday, July 27 2020, 7:00 p.m.

PRESENT: Mayor Vern Rasmussen, Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were Acting City Manager Jerry Gabrielatos, Public Works Director Steven Jahnke, Public Safety Director JD Carlson, Finance Director Kristi Brutlag, City Attorney Kelly Martinez, and City Clerk Daphney Maras.

NOTE: Due to the COVID-19 Pandemic and the Governor’s Stay-At-Home Order, this council meeting was conducted via teleconference as provided by Minnesota Statute 13D.021 Sub(1).

CALL TO ORDER AND ROLL CALL

CEREMONIAL ITEMS – None

PUBLIC FORUM – None

CONSENT AND APPROVAL OF AGENDA
Mayor Rasmussen read through each item on the council agenda. Gabrielatos provided background information.

A. Approve Minutes Of The July 13, 2020 Regular Council Meeting
B. Approve Minutes Of The July 13, 2020 Work Session
C. Approve Minutes Of The July 20, 2020 Special Council Meeting
D. Licenses & Permits
E. Resolution Approving A Lot Combination Through Certificate of Survey – 414 Ulstad Avenue
F. Resolution Approving A Lot Combination Through Certificate of Survey – 1714 Keystone Drive
G. Resolution Accepting Bid For The 2020 Horseshoe Rehabilitation Project – Courthouse to College Street (Job 2064)
H. Resolution Approving Second Replacement of Street Department Sander – 2020 Misc. 7

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor. Councilor Rasmussen was absent. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 20-126 through 20-129
Included with these minutes)

I. PETITIONS, REQUESTS AND COMMUNICATIONS

WSB BASEBALL & SOFTBALL FACILITY STUDY PRESENTATION (JOB 1917)

WSB has completed a Baseball and Softball Facilities Study for Albert Lea. The study evaluated alternatives available to the city for the improvement or replacement of J.M. Snyder Fields. The existing location was evaluated as well as alternative sites. The study also included rectangular field option. Robert Slipka of WSB presented the results of this study to council by utilizing a powerpoint display.

II. UNFINISHED BUSINESS – None

III. NEW BUSINESS

RESOLUTION 20-130 APPROVING AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES – EAST MAIN STREET RESURFACING & TRAIL (JOB 1805)

The City of Albert Lea Engineering Department has solicited proposals for engineering services for the East Main Street Resurfacing and Trail Project, which involves a bituminous mill and overlay of East Main Street from TH-65 to CSAH 38 (State Park Road). Work will also include installation of a shared user trail. The City applied for and successfully received $1,080,000 of Federal Funds in 2022 and an additional $350,000 of Federal Funds for 2024 which will be advanced for this project. The scope of services includes evaluation of the corridor and key intersections for safety improvement which may include reduction from four to two lanes, turn lane modifications, or other intersection enhancements. The consultant will be responsible for designing the project to meet all applicable state and federal standards, and conduct and submit all environmental review documentation required with this type of funding, and to respond to comments by City staff and Mn/DOT State Aid office.

The City of Albert Lea received proposals from two firms: Bolton & Menk, Inc. and SRF Consulting Group. The proposals were to be structured with a “not to exceed” cost for the design phase, and an estimate for construction observation phase. Design fees quoted were very close in price with SRF Consulting being about $8,000 lower at $238,900. The estimated construction oversight fees were also very similar with SRF’s being slightly lower. Due to the lower “not to exceed” design fee and the lower average rate for construction oversight services, staff is recommending hiring SRF Consulting Group for a “not to exceed” design fee of $238,900.00 and an estimated fee for construction phase services of $133,100.00.
Staff is seeking authorization for the Intermim City Manager to approve the service agreement with SRF Consulting Group for design phase services for the E. Main Street Resurfacing and Trail Project.

Motion made by Councilor Baker, seconded by Councilor Howland. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor. Councilor Rasmussen was absent. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 20-130
Included with these minutes)

MAYOR AND COUNCIL REPORTS:
First Ward, Councilor Murray reported:
• Ward Items – Resolved a couple of ward items with Acting City Manager Gabrielatos.
• Committee Update – Mentioned the deadline for small businesess to apply for the grant money through ALEDA is Wednesday, July 29th at 5:00 p.m.

Second Ward, Councilor Baker reported:
• Ward Items – Thanked city staff for resolving some of the issues he brought to their attention
• Committee Update – None

Third Ward, Councilor Howland reported:
• Ward Items – None
• Committee Update – Updates on the Park & Rec Board meeting. They are fielding many calls on the status of pavilion rentals and opening outdoor pavilions. Working on best practice for COVID guidelines in preparation to opeing the arena in September. Mentioned the outdoor concert-driveups that continue to be held at the City Arena parking lot. There was a State baseball tournament at Snyder Field last weekend, and the recreation department continues to post face painting and activites on Facebook.

Fourth Ward, Councilor Olson reported:
• Ward Items – Requested the Engineering Dept. take a look at the intersection of Green St. and Ruble Ave. as it appears the turning traffic lanes are quite tight due to the redirection of traffic caused by the current Bridge Street construction. Also the alley between High St. and Sheridan is experiencing heavy run off of gravel running into the storm sewer after rains.
• Committee Update – None

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – None
• Committee Update – None

Sixth Ward, Councilor Brooks reported:
• Ward Items – None
• Committee Update – None

MAYOR’S REPORT: Attended several meetings, nothing more to report

INTERIM CITY MANAGER REPORT: Thanked staff for all their work during the challenging times of COVID-19.

APPROVAL OF CLAIMS

A. RESOLUTION 20-131 APPROVING CONTRACT WITH COUNCILMEMBER AL D. BROOKS

The attached resolution directs the Mayor and City Treasurer to make payment in the amount of $261.89 on behalf of the City for a claim from Brooks Safety Equipment and to issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.

Motion made by Councilor Howland to approve payment of claims as presented in the amount of $261.89. Seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen and Mayor Rasmussen. Councilor Brooks abstained. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 20-131
Included with these minutes)

B. RESOLUTION 20-132 APPROVING CLAIMS

Gabrielatos explained that the attached resolution directs the Mayor and City Treasurer to issue the payment of claims as presented in the Detail of Claims report. In addition, Gabrielatos displayed a list of claims over $25,000 for the public’s viewing, transparency and education.

Motion made by Councilor Baker to approve payment of claims as presented for checks #75753 through #75911 in the amount of $1,919,508.42. Seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Brooks and Mayor Rasmussen. Councilor Rasmussen was absent. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 20-132
Included with these minutes)

ADJOURNMENT: 7:50 P.M.

Motion made by Councilor Murray, seconded by Councilor Olson. That there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m. on Monday August 10, 2020. On roll call vote, all councilors voted in favor of said motion.

Mayor Rasmussen declared the motion passed and the meeting adjourned.

___/s/_________________________
Mayor Vern Rasmussen, Jr.

___/s/_________________________
Daphney Maras
Secretary of the Council