November 12, 2019

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, November 12, 2019, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen, Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager David Todd, City Attorney Kelly Martinez, Public Works Director Steve Jahnke, and City Clerk Daphney Maras.

PUBLIC FORUM – Gary Hagen asked why there are barricades on the 300 block of South Broadway. Jahnke explained the Inspection Department has contacted a structural engineer to fix the roof of the building in that location. Jahnke does not know what the timeline is. Hagen also asked if the other buildings in that area are structurally sound to which Jahnke responded as of two years ago he knows they were. Mayor Rasmussen suggested inspection check into it.

CONSENT AND APPROVAL OF AGENDA
Mayor Rasmussen read through each item on the council agenda:

A. Approve Minutes Of The October 28, 2019 Regular Council Meeting
B. Approve Minutes Of The October 28, 2019 Work Session
C. Licenses & Permits (None)
D. Resolution Accepting Donations Presented To The City of Albert Lea
E. Resolution Designating First Lutheran Church, 301 West Clark Street As An Official Polling Place For The City Of Albert Lea – Ward 2
F. Resolution Adopting Creation Of The 2020 City Of Albert Lea Complete Count Committee
G. Resolution Approving A Lot Division Through Certificate of Survey

Motion made by Councilor Baker to approve the consent agenda, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-172 through 19-175
Included with these minutes)

PETITIONS, REQUESTS AND COMMUNICATIONS – None

UNFINISHED BUSINESS – None

NEW BUSINESS

A. Public Hearing Regarding Small Cities Development Program – Jerry Gabrielatos, Assistant City Manager

Jerry Gabrielatos, Assistant City Manager provided a summary of the work completed under the Small Cities Development Program grant that was awarded to the City in 2016 by the Minnesota Department of Employment and Economic Development (DEED). At that time he and the former HRA Director canvassed the downtown to learn if there was interest.

The program provided downtown business grants and low interest loans over a five to ten year period. The funds were eligible for exterior projects, such as a roof, facade, electrical, plumbing issues and structural foundation. Gabrielatos said after a transition in staff with the former City Planner and the HRA Director, the City was only able to get five projects completed before the spending deadline.

To Baker’s questions, Gabrielatos indicated although he does not think the city will be able to apply for another round of funding in 2020, he hopes the city and the HRA can apply for funding in 2021. Funding for future downtown projects will also be explored. In the meantime, the organizations will continue to explore other funding mechanisms to create and develop more housing.

Mayor Rasmussen opened the public hearing. He called three times. No one spoke. Mayor Rasmussen closed the Public Hearing.
B. Resolution 19-176 Approving The Adopt-a-Drain Free Compost Permit

The Adopt-a-Storm-Drain program was introduced this summer by the Shell Rock River Watershed District. The program is a way for city residents to help reduce stormwater pollution and keep the lakes clean by cleaning off inlets from debris such as leaves, dirt, grass clippings, salt and other litter or garbage. To help promote clean water, staff is requesting approval to give residents who adopt a drain, a free compost permit as a way to dispose of leaves and grass being collected on the drain. The permit is $11 for a calendar year. Staff hopes this will encourage more residents to adopt a drain.

The program will be for the 2020 calendar year and works as follows:
1. Residents may go to the SRRWD Website at www.shellrock.org.
2. Click on “Adopt-a-Drain” (left side menu).
3. From there, they can view a City map of all the storm drains and adopt one by following the steps listed on the website.
4. Once a drain is adopted, the resident will receive a conformation email stating they have adopted the drain.
5. The email confirmation must be brought to the Engineering Department at City Hall to claim the free 2020 Compost Permit.

Motion made by Councilor Baker, seconded by Councilor Books. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-176
Included with these minutes)

MAYOR AND COUNCIL REPORTS:

First Ward, Councilor Murray reported:
• Ward Items – None
• Committee Update – Attended the ALEDA Jobs meeting last week where the Strategic Plan was discussed and there was a Blue Zones presentation. Attended the HRA meeting prior to tonight’s work session. He commended the new HRA Director for diving into the position. Met with the auditors doing the HRA audit.

Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee Update – attended the HRA Meeting. Will attend a Heritage Preservation Meeting tomorrow and will report at the next council meeting. He encouraged the public to voice their opinion on the Water Tower location. Mayor Rasmussen announced an Open House will be held on November 26th at 5:30 for the public to voice their opinion.

Third Ward, Councilor Howland reported;
• Ward Items – Followed up on ward items with city staff.
• Committee Update – Encouraged the public to voice their opinion to council and/or mayor and staff regarding the location for the new Water Tower.

Fourth Ward, Councilor Olson reported:
• Ward Items – Worked on ward items with staff earlier today.
• Committee Update – Attended the HRA Meeting.

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – Working on a ward item.
• Committee Update – Will be attending a Library Board meeting this week.

Sixth Ward, Councilor Brooks reported:
• Ward Items – Working on Ward items. Also requested to meet with staff to provide input on alley maintenance.
• Committee Update – Attended the HRA Board Meeting earlier today.

MAYOR’S REPORT:

• Attended several meetings.
• Announced the November 26th Open House inviting the public to share their opinion on the location of the new water tower.

CITY MANAGER REPORT

A. 3rd Quarter General Fund Budget Presentation – Kristi Brutlag, Finance Director
As presented at the Work Session before this council meeting, Brutlag illustrated slides that detailed the quarterly budget report. These slides outlined the year-to-date revenue and expenditures, general fund revenue, and general fund revenue and expenditures by department.

APPROVAL OF CLAIMS

A. RESOLUTION 19-177 APPROVING CONTRACT WITH COUNCILMEMBER AL D. BROOKS

The attached resolution directs the Mayor and City Treasurer to make payment in the amount of $804.81 on behalf of the City for a claim from Brooks Safety Equipment and to issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.

Motion made by Councilor Howland to approve payment of claims as presented in the amount of $804.81. Seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen and Mayor Rasmussen. Councilor Brooks abstained. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 19-177

B. RESOLUTION 19-178 APPROVING CLAIMS

David Todd explained that the attached resolution directs the Mayor and City Treasurer to issue the payment of claims as presented in the Detail of Claims report. In addition, Todd displayed a list of claims over $25,000 for the public’s viewing, transparency and education.

Motion made by Councilor Brooks to approve payment of claims as presented for checks #73379 through #73510 in the amount of $1,770,214.88. Seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
Howland asked what the payment of $33,000 is for to Brunton Architect. Gabrielatos explained it was for a Conceptual Design for a new Community Center approved under the previous City Manager. Brutlag said money was said aside at the end of 2018 for this design plan and was approved through a transfer.
(See Secretary’s Original Resolution 19-178

ADJOURNMENT – 7:27 PM

Motion made by Councilor Murray, seconded by Councilor Olson. That there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m. on Monday, November 25, 2019. On roll call vote, all councilors voted in favor of said motion.

Mayor Rasmussen declared the motion passed and the meeting adjourned.

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Mayor Vern Rasmussen, Jr.

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Daphney Maras
Secretary of the Council