November 23, 2015

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, November 23, 2015, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen Jr., Councilors John Schulte V, George Marin, Reid Olson, Larry Anderson and Al Brooks. Also, present were City Manager Chad Adams, City Engineer Steve Jahnke, and City Clerk Shirley Slater-Schulte. ABSENT: Councilor Larry Baker

CALL TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE

CEREMONIAL ITEMS

PUBLIC FORUM

CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes of the November 9, 2015 Regular Council Meeting
B. Approve Minutes of the November 5, 2015 Work Session
C. Licenses & Permits (See attached list.)
D. Resolution 15-245-Accepting Donations Presented to the City of Albert Lea
E. Resolution 15-246-Authorizing Easement Agreement with Daniel S. Richards and Susan L. Richards
F. Resolution 15-247-Accepting Bid and Awarding Contract for 2015 Buschbom Alley Sanitary Sewer Sliplining Project (Job 1559)
G. Resolution 15-248-Awarding Professional Services Agreement for the 2016 Park Avenue, Grace Street, Mariners Lane and Harriet Lane Reconstruction Project (Job 1565)
H. Resolution 15-249-Approving Revision to the Albert Lea Closed Landfill MPCA Agreement (Job 1563)
I. Resolution 15-250- Approving Short Term Parking for 115 North Newton Avenue
J. Resolution 15-251-Of the Albert Lea Township and the City of Albert Lea Designating an Unincorporated Area as in Need of Orderly Annexation for Unorganized Territory Pursuant to Minnesota Statutes § 414.0325 (Webbers 5th Addition)
K. Resolution 15-252-Deferring Special Assessment for City Project 1550 Improvements Against Certain Property Based Upon Age or Disability – 34.007.1190
L. Resolution 15-253-Deferring Special Assessment for City Project 1550 Improvements Against Certain Property Based Upon Age or Disability -34.007.2380
M. Resolution 15-254-Deferring Special Assessment for City Project 1550 Improvements Against Certain Property Based Upon Age or Disability – 34.093.0080
N. Resolution 15-255-Approving a Lot Consolidation Through an Administrative Lot Survey for the Property Located at 1006 And 1014 Broadway Avenue South
O. Resolution 15-256-Reinstating Assessments on Certain Properties
P. Reschedule December 10, 2015 City Council Work Session to a Concurrent Work Session of the Albert Lea City Council And Freeborn County Board at 5:30 PM, Freeborn Room, Freeborn County Government Center
Q. Reschedule December 24, 2015 City Council Work Session from December 24, 2015 to December 28, 2015 at 5:30 PM

MOTION: Move to approve the consent agenda with the addition of Item 8D – Resolution reducing assessments for 820 Freeborn Avenue.

Motion made by Councilor Marin, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Councilors Schulte V, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 15-245-256
included with these minutes)

PETITIONS, REQUESTS AND COMMUNICATIONS

PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING

Mayor Rasmussen explained that the ‘Certificate of Achievement for Excellence in Financial Reporting’ has been awarded to the City of Albert Lea by the Government Finance Officers Association of the United States and Canada for its comprehensive annual financial report for the year ending December 31, 2014. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The City of Albert Lea has received this Certificate of Achievement since 1983. Mayor Rasmussen congratulated the finance staff on this achievement.

BROADWAY RIDGE GRANT UPDATE

City Manager Adams presented a PowerPoint on recent the façade restoration and improvement projects in historic downtown Albert Lea. The projects were funded through the Broadway Ridge matching grant program. Adams explained that grants are still available to business owners who want to make improvements to the buildings in the historic downtown area.

NEW BUSINESS

PUBLIC HEARING AND RESOLUTION 15-257 VACATING AN EASEMENT PURSUANT TO MINN. STATUTE §412.851

City Manager Adams explained that Timber Development Corporation requested an administrative survey and vacation of easement for property near Walmart for the purpose of developing a strip mall. Vacating the easement would remove the existing platted easement in order to facilitate the needs of the development plan for this property. All easement needs will be met through the recording of a new easement done in conjunction with an administrative survey for this property. Staff recommends approval.

Mayor Rasmussen opened the public hearing.

No one spoke to this issue.

Mayor Rasmussen called three times and then closed the public hearing.

Motion made by Councilor Brooks, seconded by Councilor Anderson. On roll call vote, the following councilors voted in favor of said motion: Councilors Schulte V, Marin, Olson Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 15-257
included with these minutes)

RESOLUTION 15-258 APPROVING A LOT DIVISION AND CONSOLIDATION THROUGH AN ADMINSTRATIVE LOT SURVEY FOR THE PROPERTY LOCATED AT LOTS 1&2, BLOCK 2, POINTE A.L. SUBDIVISION

City Manager Adams explained that the Administrative Survey requested by Timber Development Corporation will relocate the property boundary between these two existing platted lots. This meets the needs of the development plan for the new strip mall. All lot standards per zoning requirements are met with this proposal. Staff recommends approval.

Motion made by Councilor Schulte V, seconded by Councilor Marin. On roll call vote, the following councilors voted in favor of said motion: Councilors Schulte V, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 15-258
included with these minutes)

RESOLUTION 15-259 APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT 5-19 OF THE CITY OF ALBERT LEA

City Manager Adams explained that Tax Increment Financing District 5-19 was created in September 2008 in conjunction with the development of Prairie Senior Cottages. All bonds and obligations to which tax increment from this district were pledged have been paid in full, along with all other costs of the Development District. All property taxes generated by property within this TIF District will not be distributed in the same manner as all other property taxes. Any money that has been accumulated in the TIF District will now be re-disbursed back to the different taxing jurisdictions. Staff recommends approval.

Motion made by Councilor Brooks, seconded by Councilor Anderson. On roll call vote, the following councilors voted in favor of said motion: Councilors Schulte V, Marin, Olson Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Original Resolution 15-259
included with these minutes)

RESOLUTION 15-260 REDUCING ASSESSMENTS ON 820 FREEBORN AVENUE

City Manager Adams explained that 820 Freeborn Avenue is a tax forfeited parcel with $8,687 assessment owing for the removal of a hazardous structure. An adjacent property owner is interested in purchasing this property, but the property is valued at $7,500. Adams recommends that the City accept $6,779.90 in complete satisfaction of the pending assessments plus the $720.10 in levied assessments for a total of $7,500.00 from the interested buyer for purchase of this lot.

Motion made by Councilor Olson, seconded by Councilor Marin. On roll call vote, the following councilors voted in favor of said motion: Councilors Schulte V, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 15-260
included with these minutes)

MAYOR AND COUNCIL REPORTS

First Ward, Councilor Schulte V reported:

  • Ward Items – none
  • Committee Updates – Attended the Library Board meeting, noted the e-circulations are increasing, staff is keeping costs low and are doing an excellent job. The Library Board approved the 5 year Strategic Plan for the library. The Library Board is in need of two members, one from the City of Albert Lea and the other from Freeborn County.

Second Ward, Councilor Baker was absent.

Third Ward, Councilor Marin reported:

  • Ward Items – none
  • Committee Update – The Human Rights Commission has two vacancies on their board. Marin extended wishes to everyone for a happy and safe Thanksgiving
  • Fourth Ward, Councilor Olson reported:
  • Ward Items – none
  • Committee Update – none

Fifth Ward, Councilor Anderson reported:

  • Ward Items – none
  • Committee update – Attended the Airport Advisory Board meeting. Members discussed the Capital Improvement Plan, facility needs and equipment.
  • Informed the council of a “Benefit for Doug Johnson” to be held by the Alden and Albert Lea Fire Department on Wednesday, November 25, 2015 at the Alden Fire Station.

Sixth Ward, Councilor Brooks reported:

  • Ward Items – none
  • Committee Update – none

Mayor Rasmussen invited everyone to attend a special Downtown Holiday Bazaar on Thursday, December 10th from 4 to 8 p.m. There will be Pop-Up shops in the Freeborn Bank building and special holiday sales in participating downtown retail stores. There are also free rides in a horse-drawn trolley which will start at the corner of Broadway Avenue and William Street. The Albert Lea High School Carolers and Community Brass Band will perform. There will also be a Bragen Rights Photo Booth and face painting.

Rasmussen also mentioned the following:

  • Announced that Small Business Day is Saturday, November 28, 2015
  • Congratulated the Albert Lea Girls Swim Team
  • Reported on the “Idea Splash,” an event that provided an opportunity for people to bring forth ideas to help Albert Lea succeed.
  • Received a letter from Albert Lea people who also reside in Belgium. The couple sent “ZIN” magazine, a Dutch publication which included an article about Blue Zones.
  • Reported that he accepted an invitation and recently spoke to residents in Portland, Oregon regarding the City’s experiences in becoming a Blue Zones community.
  • Encouraged residents to nominate people for the Mayor’s Community Service Awards. The awards will be given to people who make a difference in Albert Lea.

CITY MANAGER REPORT

City Manager Adams informed Council of the following matters:

  • Participated with other city staff to host Government Day for the Albert Lea-Freeborn County Leadership group. The class is designed by Riverland College and the Albert Lea-Freeborn County Chamber of Commerce.
  • The City received an update from Minnesota Housing Finance Agency regarding the tax credit application for the Freeborn Bank. Adams said that it was a very strong application that scored better than last year. However, due to the limited amount of funding available, the application was unsuccessful. Adams stated that the City will advertise a Request for Qualifications from the private sector for the development of the Freeborn Bank and Jacobson Building and continue to work with Cohen-Esrey.

APPROVAL OF CLAIMS

RESOLUTION 15-261 APPROVING CONTRACT WITH COUNCILMEMBER SCHULTE V

City Manager Adams explained that the resolution directs the Mayor and City Clerk to make payment claim to Jones, Haugh & Smith; in the amount of $1,825.43, and to issue payment for filing the affidavit of official interest by the interested official, Councilor Schulte V.

Motion made by Councilor Brooks, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Councilors Baker, Olson, Anderson, Brooks and Mayor Rasmussen. Councilor Schulte V abstained. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 15-261 Included with these minutes)

RESOLUTION 15-262 APPROVING CLAIMS
City Manager Adams explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the detail of claims report.

Motion made by Councilor Schulte V to approve payment of claims as presented for checks #57946 though #58104 in the amount of $1,706,392.79, seconded by Councilor Marin. On roll call vote, the following councilors voted in favor of said motion: Councilors Schulte V, Marin, Olson, Anderson, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 15-262
Included with these minutes)

ADJOURNMENT – 7:28 P.M.
Motion made by Councilor Marin, seconded by Councilor Anderson, that there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m., on Monday, December 14, 2015. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned. __/s/________________________________
Mayor Vern Rasmussen, Jr.
Dated this 23rd day of November, 2015

__/s/_____________________
Secretary to the Council

Minnesota state law (Chapter 156 of the Session Laws of 2005) requires that "a city or county with a population of more than 15,000 must annually notify its residents of the positions and base salaries of its three highest-paid employees." For the City of Albert Lea, titles and salaries as of Jan. 1, 2019, are: City Manager, $138,375.12; Director of Public Works/City Engineer $110,780.80; and Director of Public Safety $103,646.40. Date of publication: January 23, 2019.