REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, October 14, 2019, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen, Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen, and Al Brooks. Also present were City Manager David Todd, Public Works Director Steve Jahnke, and City Clerk Daphney Maras.

ABSENT: City Attorney Kelly Martinez

PUBLIC FORUM – No one spoke

CONSENT AND APPROVAL OF AGENDA
Mayor Rasmussen welcomed new City Manager David Todd to his first active council meeting.

Mayor Rasmussen read through each item on the council agenda:

A. Approve Minutes Of The September 23, 2019 Regular Council Meeting
B. Approve Minutes Of The September 23, 2019 Work Session
C. Licenses & Permits (See Attached List)
D. Resolution Approving Lawful Gambling Premises Permit – Albert Lea Amateur Hockey Association
E. Resolution Accepting Alliance Pipeline Grant
F. Resolution Authorizing Joint Powers Agreement With The Shell Rock River Watershed District For The Pioneer Park Shoreline Restoration Project
G. Resolution Approving Agreement for Professional Engineering Services – North Tower Inspection and Painting (Job 1916)
H. Resolution Acknowledging State Approval Of Annexation Along 780th Avenue For Albert Lea Township
I. Resolution Approving A Lot Combination Through Certificate of Survey
J. Resolution Repealing And Replacing Previously Adopted Resolution 19-081 Granting A Conditional Use Permit For Development Standards In The PD Planned Development District For Wedgewood Cove Estates No. 1 And Wedgewood Cove Estates No. 2
K. Resolution Authorizing Subordination Agreement For Property Located At 923 Frank Avenue

Motion made by Councilor Baker to approve the consent agenda, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-146 through 19-153 Included with these minutes)

PETITIONS, REQUESTS AND COMMUNICATIONS

A. Port Authority Budget – Phillip Johnson, ALEDA Executive Director

Johnson stated per State Statute, the Port Authority is required to provide a budget to council on an annual basis. He delivered highlights of the 2020 Port Authority budget and projects, noting that Council only approves the budget if there is a request for funding or a tax levy. He reports, as in previous years, there is no tax levy. Johnson spoke about the positive impact of ALEDA’s recent move to the centralized downtown location on S. Broadway and the collaboration with the Chamber of Commerce sharing that space with ALEDA.

UNFINISHED BUSINESS – None

NEW BUSINESS

ORDINANCE AMENDMENTS – City staff has been working to clarify several different zoning ordinances pertaining to paving, parking and accessory structure setbacks. It’s important to note that the proposed ordinance amendments will not increase or change the existing requirement; the purpose for amending is to clean up sections that have been difficult to explain and interpret. In addition, two of the proposed amendments actually work to lessen the current requirement.

A. Ordinance 227,13d Amending Chapter 62, Article III, Sec 62-88 Off-Street Parking And Loading (1st reading)

This ordinance explains that outside parking areas for recreational vehicles in the side or rear yard are not required to be paved. Example: If a recreational conveyance, such as a boat or camper, is parked to the side of or behind the dwelling, pavement would not be required.

Motion made by Councilor Howland, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Second Reading of Ordinance 227,13d
Included with these minutes)

B. Ordinance 227,14d Amending Chapter 74, Article I, Sec 74-2 Definitions (1st reading)

This ordinance will allow the Zoning Official to use his discretion when determining the “front” yard for corner lots. This will be especially helpful when two lot lines have equal distance of right-of-way. Once the front yard is determined and recorded as such with City Hall, this determination will apply to all future permits/applications

Motion made by Councilor Howland, seconded by Councilor Murray. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Second Reading of Ordinance 227,14d
Included with these minutes)

C. Ordinance 227,15d Amending Chapter 74, Article 1, Sec 74-18 Accessory Buildings, Fences And Site Appurtenances (1st reading)

This ordinance removes the “no matter what” setback of 60’ for accessory structures. Accessory structures will not be allowed closer to the front lot line than the principal structure and will also not be allowed any closer to the front lot line than 25’.
• Example 1: If a principal structure is setback 23’ from the front lot line, the accessory structure will have to be setback 25’.
• Example 2: If a principal structure is setback 65’ the maximum required setback will be 60’.

Motion made by Councilor Rasmussen noting the graphic and text adjustments to made, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Second Reading of Ordinance 227,15d
Included with these minutes)

D. Ordinance 227,16d Amending Chapter 74, Article III, Sec 74-256 Off-Street Parking And Loading (1st reading)

Both Sec. 74-256 and Sec. 74-296 better explain the width of driveways and flares. In addition, they address whether or not a driveway will be required for an accessory structure.

Motion made by Councilor Brooks noting the graphic adjustment to made, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Second Reading of Ordinance 227,16d
Included with these minutes)

E. Ordinance 227,17d Amending Chapter 74, Article III, Division 3, Sec 74-296 Off-Street Parking And Loading (1st reading)

As noted in the previous ordinance, it will better explain the width of driveways and flares, as well as addresses whether or not a driveway will be required for an accessory structure.

Motion made by Councilor Brooks noting the graphic adjustment to made, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Second Reading of Ordinance 227,17d
Included with these minutes)

F. Ordinance 227,18d Amending Chapter 74, Article V, Sec. 74-1046 – Access (1st reading)

This Ordinance will better define a driveway within the R-1 and R-2 districts. Additionally, the graphics are planned to be inserted into the actual ordinances to better illustrate the intent of each. However, where there is confusion, the text will ultimately govern.

Motion made by Councilor Baker, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Second Reading of Ordinance 227,18d
Included with these minutes)

G. Resolution 19-154 Approving Agreement for Professional Engineering Services – Baseball and Softball Facilities Study

In July, the City successfully negotiated a new lease agreement for JM Snyder Fields with Riverland Community and Technical College. In conjunction with the new lease came a presentation to the Council about potential improvement ideas. At the Council’s request, the scope of the project was expanded to include options at both the Snyder Field site and the possibility of replacing the facility at an alternative location. To analyze the options available, a consultant was solicited. The City requested proposals from three consulting firms for a Baseball and Softball Facilities Study. Two consulting firms responded with proposals outlining professional planning and design services.

Staff is recommending awarding this work to WSB of Minneapolis. The scope of work in their proposal accurately describes the level of effort and deliverables sought by the City. The proposal stated a not-to-exceed fee of $19,494. A presentation to the Council on the preliminary findings are expected in December where they will receive input and direction from City Staff and Council. A final report to the council is expected in February. The second proposal was submitted by ISG of Mankato. The proposals submitted by each firm were impressive and each should be considered for future work on this or other projects.
Motion made by Councilor Howland, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-154 Included with these minutes)

MAYOR AND COUNCIL REPORTS:

First Ward, Councilor Murray reported:
• Ward Items – Working on items.
• Committee Update – Attended the Freeborn County League of MN Cities where the 2020 Census was the topic. He participated in the first annual Wander the Lakes Half Marathon followed by the Fall Festival downtown that same evening. Attended an ALEDA and Watershed meeting last week, as well as the ALEDA Strategic Planning Meeting. Volunteered at the Home Town Pride Cleanup last Saturday at the Albert Lea Landfill. Attended the HRA meeting prior to tonight’s Work Session. Spoke positively about the new HRA Director.

Second Ward, Councilor Baker reported:
• Ward Items – None
• Committee Update – Attended the HRA meeting prior to the Work Session meeting tonight. Will be attending a One Watershed One Plan as well as a Heritage Commission meeting next week.

Third Ward, Councilor Howland reported;
• Ward Items – None
• Committee Update – None

Fourth Ward, Councilor Olson reported:
• Ward Items – Asked for an update on the Stables project on the next council meeting.
• Committee Update – Attended the HRA meeting earlier today.

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – Working on ward meetings.
• Committee Update – Will be attending an Airport Board meeting tomorrow night.

Sixth Ward, Councilor Brooks reported:
• Ward Items – Receiving feedback on the proposed Budgets, most of which included the increase in utilities.
• Committee Update – Attended the HRA meeting

MAYOR’S REPORT:

• Congratulated Susie Peterson on being awarded the Lifetime Achievement Award
• November 2nd is the November Reign Disc Golf Tournament at Bancroft Bay
• Mentioned that the council meeting that would normally have been held on Monday, November 11th will be held on Tuesday, November 12th due to the 11th being Veterans Day.

Mayor Rasmussen asked for a motion to appoint Jared Dawson to the Planning Commission Board.
Motion made by Councilor Baker, seconded by Councilor Murray. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

Mayor Rasmussen asked for a motion to appoint Waw Pa to the Parks and Recreation Board.
Motion made by Councilor Howland, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed

CITY MANAGER REPORT:
Commended staff for their support in his first three weeks as City Manager and looks forward to working with council. Attended the Chamber of Commerce appreciation dinner. Also attended the Watershed Board meeting.

APPROVAL OF CLAIMS

A. RESOLUTION 19-155 APPROVING CLAIMS

City Manager Todd explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report. In addition, Todd displayed a list of claims over $25,000 for the public’s viewing, transparency and education.

Motion made by Councilor Howland to approve payment of claims as presented for checks #72995 through #73204 in the amount of $1,716,560.84. Seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 19-155

ADJOURNMENT: 7:28 PM
Motion made by Councilor Murray, seconded by Councilor Baker. That there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m. on Monday, October 28, 2019. On roll call vote, all councilors voted in favor of said motion. Mayor Rasmussen declared the motion passed and the meeting adjourned.

___/s/_________________________
Mayor Vern Rasmussen, Jr.

__/s/__________________________
Daphney Maras
Secretary of the Council