September 23, 2019

REGULAR COUNCIL MEETING
CITY COUNCIL CHAMBERS, CITY OF ALBERT LEA
Monday, September 23, 2019, 7:00 P.M.

PRESENT: Mayor Vern Rasmussen, Jr., Councilors Rich Murray, Larry Baker, Jason Howland, Reid Olson, Robert Rasmussen and Al Brooks. Also present were Acting City Manager Jerry Gabrielatos, City Attorney Kelly Martinez, Public Works Director Steve Jahnke, and City Clerk Daphney Maras.

CEREMONIAL ITEMS

A. Oath of Office – Director of Public Safety JD Carlson introduced the newest Police Officer, Matt Loeffler. City Clerk Maras administered the Oath of Office.
B. Oath of Office –Director of Public safety JD Carlson introduced the newest Reserve Officers, Amanda Kennedy, Roque Medrano, and Sa Ba Taw. City Clerk Maras administered the Oath of Office.

PUBLIC FORUM

Emily Kurash Casey, Rural Programs Coordinator for RETHOS previously known as the Preservation Alliance of Minnesota spoke about the Main Street program and its benefits to communities. RETHOS runs the Main Street Program for the State of Minnesota which is through the National Main Street Network.

CONSENT AND APPROVAL OF AGENDA
Mayor Rasmussen read through each item on the council agenda:

A. Approve Minutes Of The September 9, 2019 Regular Council Meeting
B. Approve Minutes Of The September 9, 2019 Work Session
C. Approve Minutes Of The September 24, 2019 Special Budget Meeting
D. Licenses & Permits (See Attached List)
E. Resolution Approving A Lot Reconfiguration Through Certificate Of Survey
F. Resolution Authorizing A Construction Award/Grant Agreement And Easement Agreement With Galway Bay, Inc. THIS ITEM MOVED UNDER NEW BUSINESS
G. Resolution Calling A Public Hearing On Proposed Assessment For The Delinquent Water/Sewer Accounts And Miscellaneous Accounts Receivable
H. Resolution Calling A Public Hearing On Proposed Assessments For The Clausen Avenue, High Street, Sheridan Street, Giles Place And Alley Reconstruction Project (Job 1901)
I. Resolution Calling A Public Hearing On Proposed Assessments For The Newton Avenue Reconstruction & Concrete Rehabilitation Project (Job 1902)
J. Resolution Declaring Hometown Pride Fall Cleanup Day And Authorizing Reduced Rates At Transfer Station

Motion made by Councilor Baker to approved the consent agenda with the exception of Item F, which will be moved under New Business, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-135 through 19-139
Included with these minutes)

PETITIONS, REQUESTS AND COMMUNICATIONS – None

UNFINISHED BUSINESS

A. ORDINANCE 227,12D AMENDING THE ZONING AND LAND USE MAP FOR PROPERTIES ANNEXED FROM ALBERT LEA TOWNSHIP (2ND READING)

The first reading of this ordinance was held at the meeting of September 9th to amend the Zoning map for those properties in the East Main area being annexed from Albert Lea Township. Staff recommends approval of the final ordinance.

Motion made by Councilor Baker, seconded by Councilor Brooks. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Olson, Rasmussen, and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

(See Secretary’s Second Reading of Ordinance 227,12d
Included with these minutes)

B. RESOLUTION 19-140 PERMITTING PUBLICATION OF ORDINANCE SUMMARY BY TITLE AND SUMMARY

Summaries of ordinances may be published if they reasonably inform the public of the effect and intent of the Ordinance. Summaries fulfill all legal requirements as if the entire summarized matter had been published and also directs the public how to obtain the complete Ordinance. This must pass by a four-fifths vote by Council.

Motion made by Councilor Brooks seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-140
Included with these minutes)

NEW BUSINESS

A. 2020 PRELIMINARY BUDGET AND LEVY

i. RESOLUTION 19-141 ADOPTING THE 2020 PRELIMINARY BUDGET AND PROPERTY TAX LEVY

Brutlag displayed slides outlining the 2020 Preliminary Budget and the 2020 Preliminary Tax Levy. Most notable is the first increase in the Tax Levy for the City of Albert Lea since 2013 in the amount of 5.08%. The HRA Levy will remain the same at $109,000. Brutlag reviewed 2020 budget expenses. Some of the increases she highlighted included a 3% COLA increase, $30,000 increase in Elections due to the Primary Presidential Election in March, 2020, and an increase in Fire and Police PERA. Department Heads will provide presentations of their 2020 budgets at council meetings in October and November.

To council’s questions, Brutlag provided information regarding how a Tax Levy increase was able to be avoided over the last few years. She also spoke of several items that affect the budget and debt levy. Brooks commented that being mindful of the debt levy is important.

Mayor reminded that this is a preliminary budget and the levy can go down, but will not go up.

Motion made by Councilor Baker, seconded by Councilor Olson. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, and Mayor Rasmussen. Brooks voted Nay. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-141
Included with these minutes)

ii. RESOLUTION 19-142 APPROVING ALBERT LEA HOUSING AND REDEVELOPMENT AUTHORITY PRELIMINARY PROPERTY TAX LEVY FOR FISCAL YEAR 2020

Gabrielatos explained council approval is required to accept the 2020 Preliminary HRA Tax Levy which has been set at $109,000 for fiscal year 2020.

Motion made by Councilor Olson, seconded by Councilor Rasmussen. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-142
Included with these minutes)

B. RESOLUTION 19-143 AUTHORIZING A CONSTRUCTION AWARD/GRANT AGREEMENT AND EASEMENT AGREEMENT WITH GALWAY BAY, INC. – RICH MURRAY

Galway Bay, Inc. applied for a matching grant for façade restoration under the Broadway Ridge Renewal Grant Fund. The building is located at 200 Broadway Avenue South in the City of Albert Lea. The project design has been approved by the Heritage Preservation Commission. The next step is to sign a Construction Award document and an Easement Agreement for the façade and for use of the funds. They are requesting a grant of up to $50,000.

Motion made by Councilor Howland, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Councilor Murray abstained. Mayor Rasmussen declared the motion passed.

See Secretary’s Original Resolution 19-143
Included with these minutes)

MAYOR AND COUNCIL REPORTS:

First Ward, Councilor Murray reported:
• Ward Items – Attended a Watershed Meeting last week and Health Care meetings over the last two weeks. Also attended a HUD meeting last week.
• Committee Update – Working on items with Acting City Manager. Invited the community to participate and show support for the Wander the Run this weekend,

Second Ward, Councilor Baker reported:
• Ward Items – Thanked the utility Department for their efficiency in fixing the watermain break connected to his home.
• Committee Update – None

Third Ward, Councilor Howland reported;
• Ward Items – Working on items with Acting City Manager
• Committee Update – Attended a Park & Recreation meeting, but there was no quorum so it was not an official meeting. Joe Grossman reported damaged trees are still being identified from the storm over two months ago. Howland asked about the Pioneer Park Restoration Project. Jahnke said it is a Watershed project, but will be a cost share with the City. Howland asked that the wildlife and fish habitat around that are not be taken out. Jahnke said there are several large trees that will be laid down to help with the habitat.

Fourth Ward, Councilor Olson reported:
• Ward Items – None
• Committee Update – Attended a meeting with HUD organization regarding the HRA.

Fifth Ward, Councilor Rasmussen reported:
• Ward Items – Working on items
• Committee Update – None

Sixth Ward, Councilor Brooks reported:
• Ward Items – Working with staff on items.
• Committee Update – None

MAYOR’S REPORT:

• Welcomed new City Manager David Todd.
• Attended the Watershed Board Meeting. He reported over a million cubic yards have been removed. The Watershed will be going to the State to request a bonding bill.
• Sat, Sept 28th – Wander the Water Half Marathon – The run starts at the Freeborn County Fairgrounds at 7:30 AM. All pre and post events will take place at the fairgrounds as well.
• Thu, Oct 3 thru Sun, Oct 6 – The annual Big Island Rendezvous is a very popular family event that re-enacts history. The event is held at the Bancroft Bay Park.
• A letter of support requesting inclusion of the Blazing Star Trail project in the 2020 Bonding Bill was sent to the Freeborn County Trail Association last week.

CITY MANAGER REPORT

• Gabrielatos thanked Mayor, Council and Staff for their assistance during his duties as Acting City Manager.
• Asked for volunteers for the Wander the Water Race this weekend.

APPROVAL OF CLAIMS

A. RESOLUTION 19-144 APPROVING CLAIM FROM BROOKS

The attached resolution directs the Mayor and City Clerk to make payment in the amount of $729.14 on behalf of the City for a claim from Brooks Safety Equipment and to issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.

Motion made by Councilor Howland, seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Olsen, Rasmussen, and Mayor Rasmussen. Brooks abstained. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 19-144
included with these minutes)

B. RESOLUTION 19-145 APPROVING CLAIMS

Gabrielatos explained that the attached resolution directs the Mayor and City Clerk to issue the payment of claims as presented in the Detail of Claims report. In addition, Gabrielatos displayed a list of claims over $25,000 for the public’s viewing, transparency and education.

Motion made by Councilor Brooks to approve payment of claims as presented for checks #72839 through #72994 in the amount of $1,887,780.50. Seconded by Councilor Baker. On roll call vote, the following councilors voted in favor of said motion: Murray, Baker, Howland, Olson, Rasmussen, Brooks and Mayor Rasmussen. Mayor Rasmussen declared the motion passed.
(See Secretary’s Original Resolution 19-145)

ADJOURNMENT: 7:47 PM

Motion made by Councilor Murray, seconded by Councilor Howland. That there being no further business, the Council meeting adjourn until the next regular meeting of the Albert Lea City Council at 7:00 p.m. on Monday, October 14, 2019. On roll call vote, all councilors voted in favor of said motion.

Mayor Rasmussen declared the motion passed and the meeting adjourned.
___/s/_________________________
Mayor Vern Rasmussen, Jr.

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Daphney Maras
Secretary of the Council